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Recruitment #22-004549-0012




301 W. Preston St.
Room 1101
Baltimore, MD 21201


This position is responsible for performing financial and managerial accounting functions related to the Department of Planning grant and loan programs, which includes the MD Historical Trust (MHT), a division of the Department. This includes preparation of grant budgets, accounting for the collection and payment of grants and loans, coordinating with program and government agencies, reconciling and reporting data.

Performs the following accounting functions, ensuring that Federal, State and Departmental regulations, guidelines, quality standards and deadlines are met:

1. Annual and quarterly Requirements
 a) Preparation of Fiscal year-end Schedule G with reconciliation to the Financial Management Information System (FMIS)
 b) Preparation/coordination of quarterly and annual financial status report in compliance with Federal guidelines for appropriate Federal grants.
 c) Provision of information for preparation of quarterly and end-of cycle reports, as needed.
 d) Reporting to executive management, as needed.

2.  Monthly Requirements
 a) Preparation and input of journals for grants and loans.
 b) Reconciliation and tracking of grant financial status by project through databases or spreadsheets
 c) Reconciliation of grant and loan databases to FMIS.
 d) Preparation of internal and external monthly financial reports.
 e) Ensure reimbursement of grants and loan within established guidelines to achieve minimal State and Federal interest liabilities.
 f) Prepare ledgers, reconciliations, statements, and reports for various programs associated with MD Historical Trust.

3.  On-going or as Needed Requirements
 a) Coordinate with Department program staff relative to Federal grants and loans issues.
 b) Provide information to legislative and independent auditors and other authorized staff about Federal and Department grants and loan accounting processes.
 c) Complete special projects related to Grant and Loan Accounting.

4.   Weekly Requirements
 a) Primary responsibility for tracking all project revenues and expenditures, reconciling revenues/expenditures with Grant Manager and Fiscal Manager on a monthly basis; assist with preparation of reports.
 b) Prepare and maintain salary reports for all staff funded with special, federal or reimbursable funds; assist with preparation of journal entries.

Assist in the assuring efficient operation of the Department’s Accounting Office.
 a) Prioritize workload in order to meet established timetables and deadlines. Discuss conflicting priorities or other problems with immediate supervisor as they arise.
 b) Document and review existing procedures and make suggestions for improving processes and /or workflow.
 c) Perform back-up work for Accounting Office functions and other related assignments, as requested by the Accounting Manager and/ or Director of Administration in accordance with established back-up schedules and agreed requirement and timetables.

Administers Accounts Payable functions for the agency.
 a) Develops and monitors practices to assure compliance with GAAP and related standards for proper recognition and payment of all agency obligations.  The proficient positing of all expenditures (direct vouchers, for the agency reinforces the proper identification of Accounts payable.

Reconcile Working Fund Bank Statement

Tag all sensitive and non-sensitive items and enter into Inventory Database

Enter proper accounting coding on credit card purchasing

Perform other job-related duties, as assigned


Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: Three years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.


1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a Certified Public Accountant or a master's degree in accounting from an accredited college or university may be substituted for one year of the required experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Federal, State Grant and Loan Program Knowledge.
2. FMIS Knowledge.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 



The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

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