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Coordinator, Department Budget Lead

Recruitment #22-004532-0002


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.




200 West Baltimore Street 
Baltimore, MD 21201

Main Purpose of Job

This position serves as the Project Manager coordinating the budget development process and maintaining the annual budget for the Maryland State Department of Education. As part of budget maintenance, this position leads the Department’s federal indirect cost proposals, the development of Over the Target Requests, and the Budget Amendment and Supplemental Budget processes. The positions also supervisors the Department’s budget operation staff member and or a budget team member. The Department’s budget exceeds $8 billion annually, includes more than 40 budgetary programs, and involves General, Federal, Special and Reimbursable fund sources. These responsibilities require knowledge of the State Financial Management Information System (FMIS), Cognos reporting, Workday, Budget Analysis Reporting System (BARS), fund accounting, budget principles, and state government operations.


Position serves in a Project Manager Role for the Department’s annual budget, coordinating the budget development process and maintaining the Department’s annual budget. Leads the development and maintenance of budget Standard Operating Procedures (SOPs) and conducts training for MSDE staff on budget processes. Allocates Budget standards across the Department. Manages the fund control to assure that each fund is budgeted at control levels.  Assures that the budget is prepared in accordance with instructions promulgated by the Department of Budget and Management. Handles preparation of Deficiency Requests, Over the Target Requests, and Supplemental Budget Requests. Oversees the control of budgeted positions authorized through the budget process or by the Board of Public Works. Coordinates the Budget presentations to the State Superintendent of Schools and the State Board of Education. Reviews and approves changes to the MSDE budgets including amendments and realignments as required. Reviews and approves funding certification for contractual employees through the Non-Exempt Contractual Employee Budget Authorization requests. Maintains monthly liaison with Core Services Team members to ensure that appropriation authority is reconciled at all times. Coordinates the fiscal year-end closing budget amendment by developing adjustments to be included in the final budget amendment. Reviews the status of the MSDE budgets, and coordinates with Core Services Team Members to resolve issues as they arise. Completes other duties as assigned.



EDUCATION:  A Bachelor’s Degree from an accredited college or university in Business Administration, Finance, Accounting, or a related area.  Master’s Degree and/or CPA a plus. 

EXPERIENCE:  Five (5) years of professional experience with analyzing and developing financial, budget, and control systems for multiple programs. Experience leading a State budgeting processes with increasing responsibilities. 


1. Applicants may substitute possession of a certificate as a Certified Public Accountant (CPA) or a Master’s Degree in Accounting, Finance, or Economics for one year of the required experience. 

2. Applicants may substitute one year of professional accounting or auditing experience for one year of the required experience


Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. On-line applications (and resumes) are the preferred method for receiving your application/attachments. Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. 

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.   

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last four digits of your SS# and indicate application for Fiscal Services Administrator V position (JobAps#22-004532-0002). Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767- 0019 or TTY/TDD 410-333-3045 or visit our website at

Appropriate accommodations for individuals with disabilities are available upon request. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

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