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FISCAL SERVICES ADMINISTRATOR III

Administration and Finance Division

Recruitment #22-004530-0004

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Introduction

OPEN TO ALL QUALIFIED CANDIDATES

This is a position specific recruitment. The resulting certified eligible list may be used to staff several current and future vacancies for this position/function only.

GRADE

21

LOCATION OF POSITION

Annapolis, MD

POSITION DUTIES

  • Interpret and enforce State procurement laws and regulations while providing for the Information Technology (IT) needs of the divisions of the Comptroller of Maryland. Develop and implement departmental policies and procedures as they relate to IT procurement. Advise Division Directors and Unit Managers on appropriate procurement methods and procedures for particular needs.
  • Monitor the development of and review invitations for bid (IFB), requests for proposals (RFP), Task Order RFPs (TORFP), Purchase Order RFPs (PORFP), contract agreements, and contract modifications, and ensure that they are prepared in accordance with the provisions set forth in the Annotated Code of Maryland - State Finance and Procurement Article, COMAR Title 21 – State Procurement Regulations. Responsible for ensuring that departmental contract files are maintained in accordance with COMAR Title 21. Monitor contracts and agreements from point of origination to final execution and after award. Signatory approval authority for all purchase orders. Departmental Liaison to DoIT and BPW regarding any solicitation or contract related questions/issues. Ensures use of ADPICS portion of FMIS to facilitate the procurement process. 
  • Supervise, train and evaluate the Agency Procurement Specialist position in the proper preparation of all IT service contracts and commodity procurements. 
  • Serve as Departmental Liaison to the Board of Public Works for all IT procurements. Research items and represent the Comptroller of Maryland at BPW meetings to provide explanation and background material pertaining to Comptroller items and respond to questions raised by the BPW. 
  • Research and prepare procurement analyses and reports at the request of the supervisor or the Director. Develop computerized spread sheets and management applications to help improve productivity and efficiency.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited college or university.

Experience: Five years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating, and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

** For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. If you possess a degree obtained outside of the United States, please submit a detailed, course-by-course evaluation report from one of the U.S. equivalence evaluating members identified at http://www.naces.org/members.html.

DESIRED OR PREFERRED QUALIFICATIONS

  • Proficiency in the work-related use of Microsoft Office Professional and Adobe Acrobat Professional.
  • Experience preparing and managing, from inception to award, requests for proposals (TORFPs, PORFPs) and invitations for bids (IFBs)
  • Experience developing contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations.
  • Experience preparing minutes of pre-bid/pre-proposal conferences, addenda to RFP/IFB and answering written questions from potential bidders and offerors.
  • Experience examining bid proposals to determine issues of responsiveness and responsibility and/or need for additional information.
  • Experience negotiating the most favorable prices, terms and conditions with vendors, and resolving issues with contractors regarding price, delivery and terms.
  • Experience using the State of Maryland's FMIS, particularly the ADPICS portion, for creating, approving and tracking purchase orders.
  • Experience in MD State Government procurement (specifically with IT procurements).
  • Certified Procurement Certifications.

LIMITATIONS ON SELECTION

  • Must be willing to work in Annapolis, Maryland.  
  • Must be able to travel, infrequently, to various areas of the state.
  • Eligible for telework 2-3 days a week.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to demonstrate that you meet the qualifications for this recruitment. Please indicate clearly any position-specific experience and ensure all education and experience sections are complete.

Incomplete information may result in the disqualification of your application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

*Resumes will not be accepted in lieu of a completed application.

EXAMINATION PROCESS

Only applicants who meet the minimum and selective qualifications for this recruitment will be considered for this opportunity. Approval of your application will be based on a review of your education, training, and experience. It is essential that you submit complete and accurate information on your application in order to determine if you meet the qualifications as specified above. Due to the nature of this list, all qualified applicants are placed on an unranked list of candidates and will remain active on this list for at least one year.

Qualifying applicants are subject to an oral interview. Prior to appointment, the employee must successfully undergo a comprehensive background investigation including a review of criminal, MVA and tax records; and determination of legal authorization to work in the United States or under the United States Immigration Reform and Control Act of 1986. This background check is comprehensive and may involve fingerprinting. Upon initial appointment OR promotion to a position in the State Personnel Management System, an employee is required to serve an initial six- month probationary period. This probationary period may be extended an additional six months under certain circumstances at the discretion of the appointing authority.

BENEFITS

FURTHER INSTRUCTIONS

Veterans

We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214.

Attachments

The preferred method for submitting additional information is to upload it directly into your online account. Please remove references to the first 5 digits of your SSN and your DOB on all attachments by deleting, redacting or blacking that information out with a marker. Any attachments necessary to demonstrate the minimum qualifications were met must be submitted by the filing deadline.

Faxes/Email

The online application process is STRONGLY preferred. If you choose fax or email as the option to submit your application and/or required additional information, you must include the following information on each page you submit:
  1. First and Last Name
  2. Recruitment Number (located at the top of the bulletin)
  3. The last 4 digits of your SS#

Fax: 410-974-5249 – This fax number is for Comptroller of Maryland recruitment efforts only.


For Further Questions If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

If you have questions about this particular recruitment, please contact the Comptroller of MD, Office of Human Resources at mbeech@marylandtaxes.gov.

Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 260-7695 or MD TTY Relay Service 1-800-735-2258.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants are encouraged to apply.



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