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FISCAL ACCOUNTS CLERK SUPERVISOR

General Accounting Division

Recruitment #22-004520-0004

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Introduction

OPEN TO ALL QUALIFIED APPLICANTS

This is a position specific recruitment. The resulting certified eligible list may be used to staff several current and future vacancies for this position/function only.

GRADE

13

LOCATION OF POSITION

Annapolis, Maryland

POSITION DUTIES

Interested in working in beautiful Annapolis steps away from the historic district and the water? Driven to make a difference to your community and use your accounting skills? Looking for a place to work that offers outstanding benefits? Look no further. The Comptroller’s General Accounting Division is looking for Fiscal Accounts Clerk Supervisor to join our AP & Administration Team.

The General Accounting Division of the State of Maryland Comptroller’s Office provides accounting and fiscal support services to state agencies and the public, and assists the State Comptroller in meeting his Constitutional responsibilities. The document control section reviews and accepts in the invoices submitted by state agencies for payment to vendors of more than 2,000,000 invoices annually, totaling approximately $35 billion. System generated reports are utilized to facilitate the review for those agencies that transfer files extracted from agency accounting systems, the review ensures that the invoice data contained in the agency submitted disbursement transmittal reconciles to the data contained in the statewide accounting system (R*STARS). This position assists vendors of the State of Maryland in obtaining proper and timely payments. It is critical to the mission of this agency to ensure that vendors are paid in a timely manner consistent with state laws, regulation and policy. 

A Fiscal Accounts Clerk Supervisor is the supervisory level of work reviewing, verifying, recording, adjusting and balancing financial transactions. Employees in this classification supervise Fiscal Accounts Clerks. Employees in this classification receive general supervision from a Payment Processing Manager, a professional accountant or other designated administrator. 

Positions in this classification are evaluated using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of a class specification.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

NOTE:

  1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.
  2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.
  3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.
  4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.
** For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. If you possess a degree obtained outside of the United States, please submit a detailed, course-by-course evaluation report from one of the U.S. equivalency evaluating members identified at http://www.naces.org/members.html.

DESIRED OR PREFERRED QUALIFICATIONS

  • Knowledge of the principles and practices of reviewing, verifying, recording, adjusting and balancing financial transactions;
  • Knowledge of the principles and practices of bookkeeping;
  • Knowledge of the organization of common books of accounts and the process of monitoring financial records;
  • Skill in posting and balancing accounts and calculating percentages;
  • Skill in resolving problems associated with incomplete, inaccurate or conflicting source data and in reconciling and correcting errors in specialized accounts;
  • Skill in managing work time efficiently and effectively under deadlines;
  • Skill in using a computer or business machine to access, input and extract data;
  • Ability to prepare periodic and special financial records reports;
  • Ability to communicate effectively;
  • Ability to establish and maintain effective working relationships with agency fiscal staff, data processing clerks, payroll personnel, vendors and representatives from fiscal control agencies;
  • Ability to plan, coordinate, supervise and evaluate the work of Fiscal Accounts Clerks.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to demonstrate that you meet the qualifications for this recruitment. Please indicate clearly any position-specific experience and ensure all education and experience sections are complete. Incomplete information may result in the disqualification of your application.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

*Resumes will not be accepted in lieu of a completed application.

EXAMINATION PROCESS

Only applicants who meet the minimum and selective qualifications for this recruitment will be considered for this opportunity. Approval of your application will be based on a review of your education, training and experience. It is essential that you submit complete and accurate information on your application in order to determine if you meet the qualifications as specified above. Due to the nature of this list, all qualified applicants are placed on an unranked list of candidates and will remain active on this list for at least one year.

Qualifying applicants are subject to an oral interview. Prior to appointment, the employee must successfully undergo a comprehensive background investigation including a review of criminal, MVA and tax records; and determination of legal authorization to work in the United States or under the United States Immigration Reform and Control Act of 1986. This background check is comprehensive and may involve fingerprinting. Upon initial appointment OR promotion to a position in the State Personnel Management System, an employee is required to serve an initial six- month probationary period. This probationary period may be extended an additional six months under certain circumstances at the discretion of the appointing authority.

BENEFITS

FURTHER INSTRUCTIONS

Veterans

We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214.

Attachments

The preferred method for submitting additional information is to upload it directly into your online account. Please remove references to the first 5 digits of your SSN and your DOB on all attachments by deleting, redacting or blacking that information out with a marker. Any attachments necessary to demonstrate the minimum qualifications were met must be submitted by the filing deadline.

Faxes/Email

The online application process is STRONGLY preferred. If you choose fax or email as the option to submit your application and/or required additional information, you must include the following information on each page you submit:

  1. First and Last Name
  2. Recruitment Number (located at the top of the bulletin)
  3. The last four digits of your SS#

Fax: 410-974-5249 – This fax number is for Comptroller of Maryland recruitment efforts only.

Email: cfeldkamp@marylandtaxes.gov

For Further Questions 

If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

If you have questions about this particular recruitment, please contact the Comptroller of MD, Office of Human Resources at cfeldkamp@marylandtaxes.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 260-7695 or MD TTY Relay Service 1-800-735-2258.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants and people with disabilities are encouraged to apply.




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