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INTERNAL AUDITOR II

Office Of Program of Analysis and Audit

Recruitment #22-004373-0005

Introduction

This is a position Specific Recruitment for the State Department of Assessments and Taxation, Director's Office-Program of  Analysis and Audit Division. The resulting eligible list will be used for this position only.  Interested persons will need to reapply for future recruitments in this classification.

GRADE

17

LOCATION OF POSITION

Department of Assessments and Taxation
Office of Programs of Analysis and Audit
300 W. Preston Street, #605
Baltimore, MD  21201

Main Purpose of Job

The External Audit Manager is primarily responsible for serving as SDAT’s point of contact for external audits (Office of Legislative Audits, The Internal Revenue Service, and audits required by other agencies), facilitating responses and corrective actions for those audits, monitoring corrective action status outside of an audit, and ensuring controls are adequately maintained to cure past findings and prevent future findings. As directed by their supervisor, the Manager will either monitor the status of a corrective action or perform the corrective action themselves when appropriate. The Manager reads and interprets federal, state, and other guidelines to ensure departmental compliance with them. The Internal Auditor’s secondary responsibility is to assist the Office of Program Analysis and Audit Manager with implementing the Department’s Annual Audit Plan, the objective of which is to enable the Department to proactively identify control deficiencies and implement corrective actions prior to identification by an external audit. This includes training management on adopting a compliance perspective and performing independent appraisals. This position is a non-emergency essential, mission-critical employee.

POSITION DUTIES

Facilitates External Audits and Monitors Compliance Outside of Audits

·  These audits include, but are not limited to, the Office of Legislative Audits, The Internal Revenue Service, periodic financial audits as required by the State Treasurer’s Office, Inventory Audits as required by the Department of General Services, and other audits as required by the Department of Budget and Management.

·  Coordinate the Department’s relationship with external auditors during the course of their audit engagements. Participate in entrance and exit conferences pertaining to such audits with appropriate members of staff; coordinate the Department’s response to such external audit reports; coordinate monitoring of compliance with external audit recommendations; recommend internal audit follow-up studies as needed to ensure compliance.

·  Charts and documents the implementation and adherence of corrective actions / audit recommendations and provides status reports and updates to management.

·  Works collaboratively with staff to obtain input for the formulation of corrective actions and drafting reports.

·  Read and interpret federal, state, and other guidelines and ensure program compliance with them. Understands the laws and regulations related to COMAR and is able to adequately research or utilize resources to obtain the necessary information. Provides technical assistance and training to departmental staff regarding compliance with the above.

·  Review plans, forms, contracts, policies, MOUs, etc. to ensure compliance with external audit requirements; complete a written analysis as needed.

·  Effectively obtains information for the auditors.

·  Maintains a list of potential external audit findings and works with department staff to develop and implement solutions

·  Performing internal follow-up of items in the legislative auditors’ report prior to the return of the legislative auditors for their follow up.

·  Coordinating a self-assessment by program managers to assure that such findings are given explicit attention prior to the return of the legislative auditors to conduct follow-up of their findings and recommendations.

·  Coordinating program responses to external audits, reviewing these responses, and giving feedback where warranted. Coordinating and finalizing the Department’s response to any findings.

·  Prepare information for the annual budget process, in coordination with the OPAA Manager and CFO.

·  Facilitates IRS Audits:

o   Familiarity with information technology systems.

o   Provides guidance, advice, and at least annual training to improve employees’ understanding of the IRS 1075 Publication, Safeguards for Protecting Federal Tax Returns and Return Information.

o   Serves as the agency’s subject matter expert regarding the IRS’ 1075 and other related publication. Monitors updates to IRS publications and participates in IRS calls and meetings.

o   Ensures programs handling FTI are completing required audit and control reports.

o   Ensures new employees and others with access to FTI have successfully completed the required IRS training and background checks.

o   Ensures timely and accurate submissions of required reports to the IRS, including the Corrective Action Plan (CAP) and the SSR, and the final audit report; for approval by the OPAA Manager and SDAT Director.

·  Facilitates OLA Audits:

o   Prepares audit responses for approval by the OPAA Manager and SDAT Director.

o   Testifies when necessary about SDAT audit responses and corrective action plans.

o   Prepare information in response to legislative inquiries.

·  Facilitates DGS’ Inventory Audit: Ensures SDAT’s Inventory team and SDAT Property Officers are implementing appropriate administrative controls to effectively safeguard assets. Reviews, signs, submits, and stores all Excess Property Declarations.

·  Performs the full range of financial and operational internal audits that include elements for finance and compliance, economy and efficiency, and program results.

·  Identifies records or activities to be reviewed.

·  Conducts or participates in discussions with operational personnel to verify facts and to obtain explanations of and reasons for apparent deficiencies.

·  Audits automated data processing systems.

 Serves as SDAT’s Records Retention Officer

·  Creates and maintains a records management program in accordance with state laws and regulations.

·  Provides agency wide guidance and information concerning the records management program, including at least one training session annually, and serves as the contact point for program information.

·  Designates records liaisons at the appropriate organizational levels within the agency where knowledge of specific records series exists.

·  Establishes, implements, maintains, and revises as necessary the records retention and disposition schedules

·  Transfers permanent government records to the Maryland State Archives in accordance with Archives’ rules and regulations

·  Transfers non-permanent state agency records to storage locations as needed.

  Supports the Office of Program Analysis and Audits

·  Participates in writing or modifying the Department’s Annual Audit Plan.

·  Contributes to and assists in the preparation of the various monitoring guides, policies, procedures, worksheets, schedules, and tools.

·  Assists program managers in exercising their responsibility for oversight of risk assessments and work plans for their program, as directed by the Annual Audit Plan.

·  Meet with each program and local real property office at least once a year to present on the requirements and responsibilities related to external audits, and the purpose of the External Audit Manager and the OPAA.

·  Give presentations or conduct monitoring trainings.

·  Represents SDAT at forums and trainings.

·  Participate in multi-agency committees, executive meetings, retreats, etc. as directed by the OPAA Manager.

·  Proficiency with software currently utilized, including Microsoft Office, Google Apps, Global Search, Maryland Business Express, MBES, and CICS; or ability and willingness to learn those applications.

·  In close coordination with the OPAA Manager, ensures that policies and procedures are in-line with the Department’s longer-term mission.

·  Maintains a list of possible findings and works with department staff to develop and implement solutions.

·  Reviews DoIT’s “PII email notifications”, determines whether Departmental policies have been violated, and takes appropriate action as directed by the OPAA Manager.

·  Monitors current trends, pending legislation and federal directives on a quarterly basis to determine the need for new or modified policies and procedures.

·  Advises the Office of Information Technology and the Procurement Office on qualifications new vendors need to meet to satisfy IRS and OLA requirements.

·  Conducts and assists in post audits to determine if corrective action has been taken.

·  Prepares statistical tables and charts, financial summaries, schedules, workflow charts, staffing patterns, and organizational charts.

·  Evaluates the adequacy and effectiveness of internal controls.

·  Prepares work papers to document audit findings as required or as indicated in a formal audit program.

·  Prepares audit report drafts.

·  Recommends means to correct unsatisfactory conditions and to improve operations.

·  Performs special audits and investigations as required.

  Serves as an active and innovative member of SDAT

·  Ability to travel throughout Maryland as needed.

·  Always maintains discretion regarding sensitive items.

·  Manages and assists with special projects as directed by the Program Analysis and Audit Manager.

·  Supports other teams when appropriate with reasonable performance expectations.

·  Contributes to discussions involving the Department as a whole.

·  Assists in solving problems faced by the Department as a whole.

·  Champions change and innovation.

·  Takes a customer service-focused approach when dealing with external and internal customers.

·  Requests and pursues related training opportunities.

·  Participates in training provided by management for any job duty deficiencies.

·  Regularly checks and responds to emails.

·  Adheres to the Department’s customer service policy.

·  Other duties as assigned

MINIMUM QUALIFICATIONS

Education:   A Bachelor's degree in accounting from an accredited college or university or a Bachelor's degree from an accredited college or university with 30 credit hours in accounting and related courses, including or supplemented by 3 credit hours in auditing.

Experience: Three years of experience conducting financial and operational internal audits that include elements for finance and compliance, economy and efficiency, and program results.

Notes:

1. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

2. Candidates may substitute the possession of a certificate as a Certified Public Accountant or Certified Internal Auditor or a master’s degree in accounting from an accredited college or university for one year of the required experience.

3. Candidates may substitute one year of professional accounting experience for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Internal Review classifications or Auditing specialty codes in the Financial or Auditing fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Desired or Preferred

Experience interpreting and applying laws, rules, regulations and policies.
Experience using Microsoft Office, Google Apps, Global Search, Maryland Business Express, MBES, and CICS.
Experience supervising or managing lower-level employees.
Knowledge of governmental budgeting and finance. 
Three years of collective experience in auditing, accounting, underwriting, financial analysis, and data analysis.

LIMITATIONS ON SELECTION

Must be willing to work in Baltimore city.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties may be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:   STATE OF MARYLAND BENEFITS

      Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on        start date).

Annual Leave - ten (10) days of accumulated annual leave per year.

Sick Leave - fifteen (15) days of accumulated sick leave per year.  

  Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

  Holidays - State employees also celebrate at least twelve (12) holidays per year.  

  Pension - State employees earn credit towards a retirement pension. 

 

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Assessments and Taxation, Office of Human Resources Division, 300 W. Preston St., Room 511, Baltimore, MD 21201. Paper application materials must be received by 5pm in our office on the closing date for the recruitment. No postmarks will be accepted. Resumes will NOT be accepted in lieu of completing the application.

For questions regarding this recruitment, please contact the Department of Assessments and Taxation at 410-767-1140, MD TTY Relay Service 1-800-735-2258. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity.




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