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ADMINISTRATIVE OFFICER II

Recruitment #22-003235-0030

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Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

GRADE

14

LOCATION OF POSITION

Baltimore City
6776 Reisterstown Rd. Baltimore, MD 21215

POSITION DUTIES

The main purpose of this position is to receive and process criminal justice related billing, to set up accounts receivable for receipt of payment, to provide support to internal and external customers and to process private and governmental requests for billing agreements needed.

* Complete the data entry and mailing of monthly invoices associated with networking logon ID's and CJIS's billing and Private Providers.
*Review and analyze all RAS system program billing and resolve related issues, such as data entered for CJIS-CR, Private Provider, Non­ Sufficient Funds billing into FMIS/R*STARS by the month end closing date.
*Forward all FMIS billing batches to the Asst. Director for review and release.
*Apply agency credits to related invoices, sign adjustments and forward
invoices to Account Receivable Accountant for review and signature.
* Mail Private Provider invoices as soon as they are received and all monthly billable agency invoices within the first 10 calendar days of the month.
*Process the mailing of monthly dunning notices associated with delinquent accounts.
*Ensure all financial transactions are completed in FMIS on a weekly basis.
*Develop written procedures for new processes for annotation to Financial Operations Manual.

MINIMUM QUALIFICATIONS

Experience: Six years experience in administrative staff or professional work.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from a college or university and two years of experience in administrative staff or professional work for the required experience.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. One year of professional experience using FMIS or any financial automatic systems.
2. One year of professional experience reviewing and analyzing billing accounts.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

Aicha Bomou

aicha.bomou@maryland.gov

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.




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