Introduction
The Maryland Military Department is looking for a candidate for
the position of Administrative Officer III! Join a dynamic team and embark on a
career with great benefits, pension, generous leave, a competitive salary, and
opportunities for professional growth! This position works on a compressed
work schedule from 6:30 am to 5 pm, Tuesday thru Friday and
is also eligible for a hybrid telework schedule!
GRADE
15
LOCATION OF POSITION
Fifth Regiment Armory
219 29th Division St.
Baltimore, MD 21201
POSITION DUTIES
The Administrative Officer
III serves as the administration advisor within the Resource Management Branch
to the Facilities Management Officer, performing analysis duties, to include
preplanning, programming funds allocation, accounting management, procurement,
and invoice processing, utilizing internal controls, and reporting. This type
of work requires knowledge and skill in the application of related laws, regulations,
policies, precedents, methods, and techniques of budget analysis and funds management.
Duties for this position
include, but are not limited to the following:
· Provides resource
management support to the Construction and Facilities
Management Office by performing budget analysis duties
· Reviews, evaluates, and
processes purchase requisitions and other
funding
documents.
· Reviews, evaluates, and processes invoices and
other billing documents.
· Maintains
accounting records and performs accounting management.
· Validates
Commodity deliveries to facilities via contract, requisitions, or
blanket purchase orders (BPO)
MINIMUM QUALIFICATIONS
Experience: Seven years experience in administrative staff or professional work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university and three years of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
One (1) year of planning, programming fund allocations, budget
analysis, cost analysis, utilizing controls and reporting
One (1) year of processing purchase requisitions
One (1) year of processing invoices and other billing documents
One (1) year experience utilizing
Microsoft Excel
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SPECIAL REQUIREMENTS
This position will
require the ability to pass a State & Federal background check to access
military facilities within the state of Maryland. Being able to access
these facilities is a condition of employment for this position.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
Applicants who meet the minimum
qualifications will be evaluated. The evaluation may be a rating of your
application based on your education, training and experience as they relate to
the requirements of the position. Therefore, it is essential that you provide
complete and accurate information on your application. Please report all
related education, experience, dates and hours of work. For education obtained
outside the U.S., a copy of the equivalent American education as determined by
a foreign credential evaluation service must accompany the application. All
information concerning your qualifications must be submitted by the closing
date. We will not consider information submitted after the closing date.
BARGAINING UNIT STATUS
This position is not subject to Bargaining MOU's.
BENEFITS
FURTHER INSTRUCTIONS
Resumes will NOT be accepted in lieu of completing the online or paper application. Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:
MD Military Department
ATTN: Nick Pindale
29th Division St., Rm B10
Baltimore, MD 21201
For questions regarding this recruitment, please contact Nick Pindale, HR Director via email at
nicholas.pindale1@maryland.gov
TTY Users: call via Maryland Relay
We thank our Veterans for their service to our country, and encourage them to apply.
Bilingual applicants and applicants with disabilities are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.