Introduction
The
Office of the Public Defender is a statewide independent agency charged with
providing superior legal representation for indigent defendants. The agency’s vision is Justice, Fairness and
Dignity for all. Employees are committed
to the core values of culture of excellence, client centered representation,
tenacious advocacy, and are united in achieving the agency’s mission.
The
Office of the Public Defender is seeking detail-oriented applicants with
significant legal secretarial experience and strong customer service skills,
who possess excellent organizational and problem solving skills, as well as
strong writing skills and the ability to work independently in our Parental
Defense Division located in Towson, Maryland location.
GRADE
ASTD10
LOCATION OF POSITION
200
Washington Ave, Towson, Maryland 21204
POSITION DUTIES
The Office Secretary III provides secretarial support to an official, administrator or administrative staff. The incumbents in these positions duties include but are not limited to, preparing correspondence, entering and updating computer records, answering phone lines, tracking and maintaining records using various computer software and State's tracking/data systems. The incumbents in these positions receive supervision from an official, administrator or administrative staff.
*Client
Qualification
* Support
staff attorneys with filing of any and all legal correspondence (motions,
subpoenas, pleadings)
* Field
calls from clients, investigators, experts, and court personnel
* Process
Discovery
Process
and Distribute incoming mail and correspondence
* Schedule
meetings and interviews, as requested by attorneys and management
* Type
client correspondence
* Create/modify
reports and documents as requested by staff attorneys or administrative staff
* Make
photocopies, fax documents, provide phone coverage and perform other clerical
functions
* Create
and update case matters in eDefender
* Track
information as may be needed
* Assist
with the preparation of client files
* File
papers and documents into appropriate client files
* Maintain
important and confidential records, schedules, expense accounts and office
supplies
* Maintain
office equipment
* Perform
other duties as assigned
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience
working in a law office or court system.
Excellent organizational and problem solving skills, and the ability to
multitask. Highly proficient in Google Apps, Microsoft Word, Excel and
Outlook. Excellent oral and written communication skills. Proven ability to work in a fast paced
environment.
LIMITATIONS ON SELECTION
Limited to Office of The Public Defender Employees Only.
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
SELECTION PROCESS
Please make sure that you provide
sufficient information on your application to show that you meet the
qualifications for this recruitment. All
information concerning your qualifications must be submitted by the closing
date. We will not consider information submitted after this date. Successful
candidates will be ranked as Best Qualified, Better Qualified, or Qualified and
placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education,
training and experience related to the requirements of the position. You may be
required to complete a qualifications supplement, or the rating may be based on
your application. Therefore, it is important that you provide complete and
accurate information on your application. Report all experience and education
that is related to this position. Applicants selected to interview will be
required to complete a writing sample onsite during the interview process.
FURTHER INSTRUCTIONS
Online applications preferred. Please fax all paper applications
and questionnaires to 410-333-2260.
Inquiries regarding applications and
submitting paper applications can be directed to: Office of the Public
Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore,
MD 21202; or by calling (410) 767-8496, toll free: 877-430-5187; TTY users call
Maryland Relay Service 800-735-2258.
Please be sure to include your name, identification number (Easy
ID#) and job announcement number on any documentation to ensure timely
processing. A paper copy of the MD State application form and questionnaire can
be downloaded from the link below.
As an equal opportunity employer, Maryland is committed to
recruiting, retaining and promoting employees who are reflective of the State’s
diversity. People with disabilities and bilingual candidates are encouraged to
apply. We thank our Veterans for their service to our country.