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OFFICE SECRETARY I

OFFICE SECRETARY I (Contractual)

Recruitment #22-001318-0014

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Introduction

The Maryland Department of Agriculture is seeking a Contractual Office Secretary I to provide administrative support to the Plant Protection & Weed Management program. 

GRADE

ASTD8

LOCATION OF POSITION

50 Harry S Truman Pkwy, Annapolis, MD 21401

Main Purpose of Job

This contractual position is responsible for licensing and registration of apiaries, ginseng dealers and collectors, nurseries, plant dealers, and plant brokers in the State and is directly responsible for data entry and bookkeeping of records. This contractual position acts as a receptionist for the Plant Protection and Weed Management program.

POSITION DUTIES

Generate, print, and prepare license applications for mailing.  Enter data on computer from new and renewal applications that are sent to the Department and determine if applicants meet the requirements for obtaining a license.  Print and mail licenses for properly completed applications.

Enter inspection data on computer taken from reports turned in by inspectors. 

Proof databases and make corrections where necessary.  Generate, print, copy, and collate lists from database.  Maintain files for departmental programs.

Proofread outgoing correspondence and review record for completeness and accuracy; prepare and maintain statistical nd numerical reports and records for program supervisors. 

Act as receptionist for program, do general typing of correspondence and forms, answer the telephone, prepare mailings, maintain files, and maintain the office in the absence of other secretaries.  Support program outreach activities. 

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the following selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.

One year experience working in Oracle database management system, either private or government.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience with Microsoft Office 365 apps Word, Excel, PowerPoint, Outlook and data entry processing.
Experience working in a front office setting, answering multiple calls, and creating reports. 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401. All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.) Resumes will NOT be accepted in lieu of completing the online or paper application.

If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).

For questions concerning this recruitment, please contact: Stacey Summers 410-841-5842 or stacey.summers@maryland.gov.  TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.




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