COORDINATOR SPECIAL PROGRAMS HEALTH SERVICES III, Health Services
Systems Management Provider Coordinator and Grant Monitor
|Department||MDH Local Health - Howard County|
|Date Opened||5/12/2022 11:25:00 AM|
|Filing Deadline||5/26/2022 11:59:00 PM|
|Salary||$42,717.00 - $55,067.00/year (with potential growth to $69,134.00/year)|
|HR Analyst||Jennifer Bui|
LOCATION OF POSITION
8930 Stanford Blvd.
Columbia, MD 21045
Main Purpose of Job
- Submit project updates and programmatic data monthly to the Bureau Director and the Behavioral Health Administration as required by due dates.
- System level response through technical assistance to behavioral health providers, complaint/critical incident investigation/resolution with behavioral health providers, audits and performance improvement plan follow-up with behavioral health providers, and approval of uninsured exceptions.
- Attend internal/external meetings and trainings relevant to program activities.
- Responsible for planning and organization of special projects and other duties as assigned.
- Grant monitoring of contracts and funding tracking relevant to the mission of the Bureau, which include, overseeing and coordinating behavioral health program SOR vendor contracts with Oxford House, Grassroots Crisis Intervention and Howard County Detention Center’s MAT project.
- Submit program relevant data monthly/quarterly/bi-annually to the Behavioral Health Administration (BHA)/Bureau Director by due dates.
- Address contract vendor questions is the point of contact for the vendors, and provide technical assistance.
- Monitor contractors to ensure in compliance with conditions of award, performance standards, expense limits, and service provisions. Conduct grant monitoring/site visits (audits) quarterly/bi-annually or as the monitoring schedule indicates. Submit audit documentation to the Behavioral Health Administration (BHA)/Bureau Director by due dates.
- Track total expenses utilized by contracted services in scope of work. Coordinate with Fiscal Services regarding referrals and invoicing as needed.
- Review/approve invoices associated with contracts in preparation for payment. Works with Fiscal Services/Contracts Unit to address any concerns with invoices, contracts, or purchase orders. Submit invoices to the Bureau Director for payment approval after ensuring the contract and purchase order have been executed and funding is sufficient.
- Track contract expiration and renewal dates to mitigate gaps in services. Work with the Contracts Unit to ensure contract creations, renewals and purchase orders are completed by due dates. Inform the Bureau Director of any contract creation/renewal/purchase order concerns, as soon as possible.
- Draft new contract worksheets with new vendors. Work with the Contracts Unit to ensure contracts are drafted within specification. Gain final contract approval from Bureau Director.
- Lead efforts working with vendors/Fiscal services to ensure 432 (budget) packets and 440s (performance measures are submitted on time and adequately completed.
- Accept responsibility for special projects as assigned.
- Participate in appropriate professional education and training for roles and responsibilities of work assignments, as requested or approved by Supervisor.
- Participate in Emergency Preparedness drills or actual events.
Education: A Bachelor’s degree from an accredited college or university in nursing, social work, psychology, education, counseling or a related field.
Experience: Three years of professional experience in health services, two years must have been in the Health Services option.
1. Candidates may substitute the possession of a Master’s degree from an accredited college or university in a health or human service field for one year of the required general experience.
2. Experience in the Health Services option must be as follows: professional clinical or administrative work in health or medical services in areas other than Mental Health, Developmental Disabilities or Addictions.
3. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university in another field plus one additional year of professional experience in health services for the required education.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Health Care Administration classifications or Civil Affairs Specialist specialty codes in the health related field of work on a year-for-year basis for the required experience and education.
DESIRED OR PREFERRED QUALIFICATIONS
- Experience with grant monitoring, which includes but is not limited to tracking funding, data reporting, auditing, planning, and implementation.
- Experience with conflict resolution and investigating incidents and/or complaints.
- Experience collaborating with community providers and monitoring unmet needs in a mental and substance use setting.
- Experience creating and maintaining a directory relevant to care for a broad array of community providers in mental health and substance use.
- Experience with coordinating referrals and care for consumers between community providers.
- Strong, organizational, written and communication skills.
Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).
Complete applications must be submitted by the closing date. Information submitted after this date will not be added.
Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.
Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.
Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment. No postmarks will be accepted.
If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.
For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.
Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.