HR SPECIALIST TRN
Recruitment #21-004913-0008
Department | MSDE - Office of the State Superintendent |
---|---|
Date Opened | 10/13/2021 11:59:00 PM |
Filing Deadline | 10/27/2021 11:59:00 PM |
Salary | $39,768.00 - $62,882.00/year |
Employment Type |
Full-Time
|
HR Analyst | Aimee Ringgold |
Work Location |
Baltimore City
|
Introduction
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Recruitment · Conducts subject matter expert (SME) meeting to
begin the recruitment process. · Creates job requisitions, planners and announcements
using the JobAps system. · Creates training and experience exam (T&E) to annotate
applications for appropriate classifications and rank of applicants. · Reviews questions for interviews, schedule
candidates, prepare interview packets, develop scoring matrix and review
interview questions. · Notifies qualified and disqualified applicants of
their eligibility status. · Verifies employment for prospective hires to include
conducting all background and reference checks on candidates for hiring
purposes. May travel to State agencies to perform employment file reviews.
Prepares offer letters for potential new hires. · Applies salary guidelines when necessary. Interprets
and applies HR laws, regulations, policies and procedures relevant to
SPMS. Provides guidance and advice to
agency staff on HR matters. Maintains
confidentiality of HR matters. Assists
higher level HR staff in the completion of unit matters. Prepares EEO report
based on information received from applicants and interviews. |
Employer/Employee Relations |
·
Serves as
Agencies first point of contact related to employer/employee related matters
and advises managers according to COMAR and SPP. ·
Counsels and
advises employees and supervisors on employee relations matters that arise in
the workplace through the application of a variety of human resource
management techniques and the appropriate personnel policies, procedures,
regulations and laws. ·
Conducts drug
screening on a monthly basis for sensitive classifications. |
|
Employment Services ·
Serves as back
up to Agency Benefits Coordinator. Advises employees on changes in health
benefits programs during annual open-enrollment period and periodic
updates. Provides employees with
interpretation of and instruction on the rules, regulations, and laws
pertaining to health benefit plans. ·
Serves as back
up Retirement Coordinator. Advises employees on the provisions of the
Retirement and Pension Systems law, rules, and regulations. Coordinates with
Nationwide and MSRP to organize informational meetings for employees on a
periodic basis. Informs employees of the availability of education programs
related to the retirement/pension programs. ·
Initiate and
complete all assigned HR transactions in the Workday system to include
onboarding, hires, terminations, reclassifications, salary adjustments, job
requisitions, hiring freezes, worker documents, complete I-9’s, supervisory
organization changes and all other transactions. ·
Conducts Health
Benefits Open Enrollment Fair. ·
Coordinates
ordering of the health plan catalogs, supplies and answers questions related
to same. IWIF designee- Reports all work related injuries to IWIF and
follow-up with all paperwork to the Representative.
·
Accepts and
approves employee applications for Family Medical Leave (FMLA); informs
employees of the applicable FMLA rules and regulations; monitors leave usage
of employees on FMLA and advises employees of the need for additional medical
documentation, etc. ·
Acts as PEP
liaison for tracking and submitting Performance Planning and Evaluation
Reports to the Employee Relations, Chief.
Responsible for annual OSHA report, weekly and monthly statistical
reports as requested by the Employee Relations, Chief. Researches, compiles,
analyze and evaluate personnel-related information and recommends appropriate
actions to employees, management and the public. |
· Serves as back up to Agency Timekeeper. ·
FMLA
Coordinator to include processing FMLA for employees. |
MINIMUM QUALIFICATIONS
Education: A Bachelor’s degree from an accredited college or university.
Experience: None.
Notes:
1. Candidates may substitute professional HR management work experience in the areas of recruitment, classification, salary administration, employee relations, test development and validation or as a generalist on a year-for-year basis for up to four years of the required education.
2. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required education. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment actions.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required education.
DESIRED OR PREFERRED QUALIFICATIONS
Two years’ experience completing HR transactions using an
HRIS.
Two years’ experience completing the full cycle recruitment
process.
Two years’ experience conducting investigations.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.
2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended.
However, if you are unable to apply online, the paper application and supplemental
questionnaire may be emailed to aimee.ringgold@maryland.gov or faxed to
410-333-8950. Paper application materials must be received in our office by the
closing date for the recruitment.
If you are submitting additional information,
the preferred method is to upload it with your application. All uploaded
additional information must be received by the closing date and time. If
you are unable to upload, please email the requested information to
aimee.ringgold@maryland.gov referencing the recruitment number in the subject
line, or fax to 410-333-8950 (providing a cover sheet with your
contact information, recruitment name, recruitment number and the number
of pages faxed). Only additional materials that are requested will be accepted
for this recruitment.
For general questions regarding this
announcement, please contact aimee.ringgold@maryland.gov or call
410-767-0023.
We thank our Veterans for
their service to our country.
People with disabilities and
bilingual candidates are encouraged to apply.
As an equal opportunity
employer, Maryland is committed to recruiting, retaining, and promoting
employees who are reflective of the State's diversity.