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HR SPECIALIST TRN

Recruitment #21-004913-0001

GRADE

13

LOCATION OF POSITION

Baltimore Area. This position has Telework opportunities.

POSITION DUTIES

The main purpose of this position is to perform entry-level professional duties in the Recruitment Unit. This incumbent is responsible for learning and executing the process for the recruitment and assessment of candidates for employment, annotating applications, distribution of job announcements, creating ratings of training and experience, creating certified eligible lists, and assisting in the interview process. This position will also be the primary point of contact and coordination for the Personnel History Statement (PHS) submissions and will provide outreach and assistance to the candidates being submitted to the Background Investigations Unit.

Duties of this position include:
Utilization of the JobAps system for recruitment projects.
Works under close supervision with the hiring managers to determine preferred, selective, and other qualifications for positions as well as the rating of training and experience.
Auditing and coordination of applicants via Smartsheets and Excel.
Creation of Job Announcement to be posted on the State Job Board.
Annotations of applications by accepting or rejecting qualifications and notification to applicants of their dispositions.
Rating applications utilizing training and experience rubric.
Tracking and upkeep of current Recruitment Tracking platform (Smartsheets).
Communication to candidates throughout the stages of the recruitment and selection process to ensure the candidate is continued through the process.
Provision of technical assistance to DPSCS operating agencies regarding recruitment and selection procedures/guidelines.
Maintenance of the Recruitment Unit electronic filing system.
Provision of information to the general public regarding employment via written letter/email, telephone or in person.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.
 
Education: A bachelor’s degree from an accredited college or university.
Experience: None.
Notes:        
1. Professional HR management work in the areas of recruitment, classification, salary administration, employee relations, test development and validation or as a generalist may be substituted on a year-for-year basis for up to four years of the required education.
2. Paraprofessional personnel work experience may be substituted on a year-for-year basis for up to four years of the required education.  Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions.  Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment actions.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Bachelor’s degree in Human Resources, Psychology, or Communications

2. Experience creating and interpreting reports using Microsoft Excel or other spreadsheet software

3. Experience in talent acquisition

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.  

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Please mark on your application Baltimore County when completing the "In which locations will you accept employment" section to ensure that it is received, processed, and is able to be reviewed for this position.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and  supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5929. Paper application materials must be received in our office by the closing date for the recruitment.

M. McCoy

410-339-3524

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5929 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment & Examination at 410-339-4200, MD TTY Relay Service 1-800-735-2258.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.