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TREASURY SPECIALIST III

Procurement & Administration

Recruitment #21-002745-0001

Introduction

The Administration Division of the State Treasurer's Office oversees agency administered procurements, including agency specific small procurements as well as larger delegated Statewide procurements related to banking and financial services, insurance and insurance services.  In addition, the Division provides daily fiscal support to the operational needs of the State Treasurer’s Office through the execution of essential accounting and fiscal administrative services specific to the State Treasurer’s mission and in support of its ongoing operations.

GRADE

14 (Salary Guidelines apply for State Employees)

LOCATION OF POSITION

Annapolis, MD

Main Purpose of Job

This position is responsible for providing administrative support to the agency procurement officer in the direction, coordination and compliance of procurement activities for all Statewide master contracts for financial services under the Treasurer’s authority, as well as small and large procurements to support operations of the State Treasurer’s Office (STO). This includes, but is not limited to, statewide financial contracts managed by the STO such as master banking depository, disbursement, custody, and lockbox contracts; merchant services contracts; financial advisor, underwriters and investment advisor services related to debt issuance; and escrow agent contracts. The agency manages a portfolio of approximately 40 procurements that comprise large and small contracts procured via RFP, IFB and various small procurement methods. 

In addition to supporting procurements for these statewide contracts, this position oversees the agency’s small procurement program which includes purchases of supplies, computer equipment and computer services contracts, the Agency’s Annual Report, and subscriptions. This position is responsible for preparing quarterly and annual procurement reports for Minority Business Enterprise (MBE), Small Business Reserve (SBR), Procurement Agency Activity Report (PAAR), Green Purchasing Reports and other reports, and also assists with Public Information Act (PIA) requests and other special projects as needed. This position also serves as the agency Corporate Purchasing Card coordinator and oversees functions related to facilities management, telecommunications management and other administrative roles of the division.

This position may demand flexibility and extended work hours in order to meet procurement and reporting deadlines.  For candidates seeking growth opportunity within the agency, the STO is willing to sponsor, through progressive job-related education and training opportunities, individuals demonstrating initiative, motivation, and a strong work ethic, who pursue advanced procurement related certifications and expertise in order to become an expert in this role.

POSITION DUTIES

  • Statewide Financial and Insurance Services Procurement Support
  • Treasury Procurement Support
  • Treasury Administrative Support
  • Other duties as assigned

MINIMUM QUALIFICATIONS

Education: Possession of a bachelor’s degree from an accredited four year college or university including or supplemented by at least 18 credit hours in accounting, business administration or equivalent business subjects.

Experience: Three years of employment in responsible public administration, business administration, and/or accounting or auditing.

OR 

Education: Graduation from a standard high school, including or supplemented by 18 credited hours in business administration, accounting, or equivalent business subjects. 

Experience: Seven years of experience as defined above.

Note: 

1. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in financial administration and program classification or financial administration specialty codes in the accounting and budget group field of work on a year-for-year basis for the required experience and education. 

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

  • One year of the required experience must involve coordinating general office operations.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  • Experience drafting, preparing and reviewing complex or technical reports according to established deadlines, or similar work with contracts or related technical documents. 
  • Experience with State of MD systems such as FMIS/ADPICS and eMaryland MarketPlace, and/or hands on experience with any similar electronic procurement processing system 
  • Experience researching, interpreting, applying and/or auditing laws, regulations, guidelines, or other technical specifications. 
  • Experience or knowledge in financial fields such as banking, investments, merchant services, economics, etc. 
  • Experience managing a corporate purchasing card program 
  • Proficiency in MS Word, Adobe, and/or Excel

LIMITATIONS ON SELECTION

Candidates must be willing to work in the Annapolis area.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BARGAINING UNIT STATUS

Exempt

BENEFITS

FURTHER INSTRUCTIONS

Please note - candidates will be subject to a background investigation to include credit and criminal history.

 

All job opportunities within the Maryland State Treasurer’s Office are accessible through JobAps, the Statewide Recruitment, Examination and Applicant tracking system.  Please upload a current copy of your resume with your application. Electronic application is strongly preferred; however, if you do not have access to a computer, you may send a copy of your resume by email to hr@treasurer.state.md.us or fax to 410-260-4090.  

The selected candidate will be expected to report on-site during the six-month probationary period at a minimum.  Strict protocols will be in place to reduce the risk for COVID-19 transmission.  Any questions regarding this recruitment or the recruitment process may be directed to the STO Personnel Office at 410-260-7078.

 


As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

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