MANAGEMENT ASSOCIATE

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

State of Maryland Salary Grade ASTD13

200 W. Baltimore St., Baltimore, MD

This position provides administrative, financial, secretarial, and technical support to the Director for the Office of Leadership Development and School Improvement. The position provides administrative, financial, secretarial, and technical support to the Specialists and other staff in the Office of Leadership Development and School Improvement within their areas of responsibility. This position provides administrative, financial, secretarial, and technical support for the various programs and projects that fall within the scope of this Office.

Provides administrative, financial, secretarial, and technical support to the Executive Director of the Office of Leadership Development and School Improvement. Serves as initial point of contact for the Executive Director, Coordinator, and Specialists. Organizes and maintains files to ensure and preserve confidentiality of important records and correspondence as appropriate. Monitors the financial status of the branch and independently prepares purchase requisitions, out-of- state travel requests, grant awards, contracts, and other necessary documents and reports; reviews invoices, expense accounts, time sheets, and other financial forms for accuracy, completeness, and appropriateness. Monitors expenditures and reviews all requests for payment to ensure accuracy, particularly the Financial Management Information System (FMIS). Resolves conflicts and issues concerning invoices, charges, contracts, etc.; ensures that credit card charges are appropriate; reconciles credit card statements and prepares Accounting/Finance Request for Adjustment to ensure that expenditures are properly identified and charged to the correct accounts. Receives and reviews time sheets and expense accounts from Office staff and ensures accuracy prior to submission to the Executive Director.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications. 

1-year experience with Microsoft Office Suite (Word, Excel, PowerPoint, Access) & Google Documents

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland State Department of Education Office of Human Resources C/o Marcia Cooper-Stokes 200 West Baltimore Street Baltimore, Maryland 21201

 

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

 

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following: each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Management Associate- [JobAps#: 21-002650-0004). We will not consider information submitted after the closing date of this announcement. Resumes will NOT be accepted in lieu of completing the online or paper application.