ADMINISTRATOR III

The Maryland Historical Trust (MHT) is the State agency dedicated to preserving and interpreting the legacy of Maryland’s past.  Through research, conservation and education, MHT assists the people of Maryland in understanding their historical and cultural heritage.  Part of the Maryland Department of Planning, the Maryland Historical Trust serves as Maryland’s State Historic Preservation Office (SHPO) pursuant to the National Historic Preservation Act of 1966.

18

100 Community Place, Crownsville, MD  21032

The position is responsible for planning, implementing, and monitoring the fiscal operations of all programs, developing and preparing all budgets, and overseeing grants management, procurement, contracts, and personnel management for the Maryland Historical Trust (MHT) and Jefferson Patterson Park & Museum (JPPM). The position is the main liaison between MHT/JPPM and DBM’s Office of Budget Analysis and Office of Capital Budgeting. The position functions as Chief of the Office of Management, working directly with the MHT Director and Deputy Director, manages front office operations, and oversees the provision of support services for the MHT Board of Trustees. This position is also responsible for coordinating and implementing system-wide administrative operations as well as serving as the main liaison between MHT/JPPM and the MDP Operations Division. By ensuring the effective administration of MHT/JPPM programs, this position directly supports MHT’s mission to preserve and interpret the legacy of Maryland’s past through research, conservation, and education.

Key duties include:

 

Fiscal Management & Planning:

 

Manages fiscal operations of all programs within MHT and JPPM.

 

Provides assistance, analysis, and information to the Deputy Director, the Director, and the MDP Assistant Secretary for Operations on all financial planning and management activities related to MHT/JPPM; prepares reporting on fiscal activity; analyzes the need for and directs the implementation of new procedures for better fiscal management; ensures compliance with the most recent guidance and best practices.

 

Leads MHT/JPPM audit preparation and response. 

 

Reviews and approves all MHT/JPPM expenditures, requisitions, corporate card purchases, contracts, and other fiscal commitments prior to transmittal to MDP. Tracks purchase orders and accounts payable.

 

Manages cash receipts; tracks division revenues and accounts receivable; manages working fund and petty cash account.

 

Leads other staff at MHT/JPPM involved in financial management activities.   

 

Budget Management:

 

Prepares and implements the MHT/JPPM operating, capital projects (CIP), and capital grants and loan program budgets.  Approves budget adjustments, amendments, and object transfers.

 

Represents MHT/JPPM at finance and budget meetings within the agency and with other agencies including DBM and Comptroller.  

Serves as the main liaison between MHT / JPPM and DBM’s Office of Budget Analysis and Office of Capital Budgeting.  

 

Provides analysis and information to the MHT Director for use at legislative budget hearings; makes recommendations to the Deputy Director and the Director concerning budget policies and resource allocation; prepares reporting on budget activity; ensures compliance with the most recent guidance and best practices.

 

Grants Management:

Oversees management of grants awarded to outside recipients and management of grants received by MHT and JPPM.

 

Oversees administration and monitoring of annual National Park Service Historic Preservation Fund grant award to MHT, ensuring all federal requirements are followed.

 

General Administration:

Functions as Chief of Office of Management, assisting Director and Deputy Director as requested.  

Provides informed advice to Director and Deputy Director in all fiscal, budgetary, and administrative matters.

 

Manages front office operations, ensuring provision of a high level of customer service to internal and external customers.

Oversees system-wide administrative operations.  

Oversees MHT Board of Trustees support services.

 

Oversees personnel management and technical assistance.  (Supervisory role.)

 

Oversees contract and procurement management and technical assistance. (Supervisory role.)

Education: A Bachelor's degree from an accredited college or university.

Experience: Five years of experience in administrative staff or professional work. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

At least two years of work experience in administrative staff or professional work within a governmental agency.

 

At least two years of work experience in fiscal and budget management and planning.

 

At least one year of work experience with State and/or federal grants.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service needs to be provided before hire. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. 

The on-line application process is STRONGLY preferred.  If you are not able to apply online, you may submit a paper application and supplemental questionnaire (by the closing date) to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston St., Suite 608

Baltimore, MD  21201

Resume will not be accepted in lieu of completing the on-line or paper application.