Introduction
MEMA’s mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland’s communities and partners.
NOTE: This position operates within an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis.
MEMA is looking for a diligent, detail-oriented individual who is excited about making Maryland a safer place to live and work by leading and managing the Agency’s Digital Engagement Program, including communications, outreach, and external partnerships.
MEMA is the agency of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery. MEMA is a national leader in Emergency Management that provides Maryland residents, organizations, and emergency management partners with expert information, programmatic activities, and leadership in the delivery of financial, technical, and physical resources “to shape a resilient Maryland where communities thrive.” We do this by being Maryland's designated source of official risk reduction and consequence management information.
GRADE
17
LOCATION OF POSITION
5401 Rue St Lo Drive
Reisterstown, MD 21136
POSITION DUTIES
NOTE: Position will be required to work in an emergency/disaster capacity according to assignment within the State Emergency Operations Structure (SEOC) and according to the Consequence Management Operations Plan (CMOP). This may involve working 12 hour shifts for extended periods of time in support of 24 hour consequence management activities.
Assists in the administration and management of Federal grants and supporting programs for which the Maryland Emergency Management Agency (MEMA) is designated the State Administrative Agency. Serves as fiscal and program manager for the Emergency Management Performance Grant (EMPG) exercising oversight at the state and local level of all phases of the EMPG grant life cycle. Works with EMPG program staff to ensure coordination of and compliance with all fiscal and program requirements. Performs duties related to the monitoring the performance and progress of EMPG as well as other federal grant programs. Conducts assistance, monitoring and/or desk top reviews of program and fiscal management at the sub-grantee level for EMPG. Participates in the MEMA budget development process, makes recommendations on budget priorities and allocations, and monitors subsequent budget execution for EMPG. Advises and assists sub-grantees on program requirements and procedures for all EMPG grants. Trains sub-grantees on grant management and reimbursement processes. Assists sub-grantees in completing program requirements. Reviews and updates data bases to document and validate grant program expenditures and performance. Performs duties as Branch Grant Manager in the absence of the incumbent. Performs duties as assigned when the State Emergency Operations Center is activated.
Emergency and Disaster response and recovery
operations as needed and/or assigned by agency Executive Director, Directors,
or Operations Personnel. Employee will be expected to staff
the State Emergency Operations Center (SEOC) upon activation for consequence
management activities. Employee may be
called to duty at any time, day or night, and is expected to report to the SEOC
or assigned duty location within 2 hours of notification.
Employee will attend
training and retain competencies to be appropriately prepared for prepared for
SEOC staffing needs including understanding and mastery of all five components
of the National Incident Management System (NIMS) and the Maryland Emergency
Management System (MEMS). Employee will support SEOC activities, which may
involve extended work hours, as well as extraordinary
stress levels, given that a disaster event would occur requiring SEOC
activation. Employee will be expected to
perform command and supervisory functions for incident management needs with
competence and reliability under NIMS and MEMS. Employee is expected to support
ongoing recovery operations as it relates to their specific Branch
roles/responsibilities. Employee may be required to report to an alternate
location to perform SEOC duties in support of MEMS stakeholders or in the event
of a Continuity of Operations Program (COOP) Plan activation. Employee may be called to duty at any time,
day or night, and is expected to report to the SEOC or assigned duty location
within 2 hours of notification.
Schedules, coordinates, and
conducts assistance, monitoring and/or desk
top reviews and audits to ensure
sub-grantee compliance with grant
guidelines and state/local
policies and procedures for all EMPG grants and other grants as assigned.
Provides advice/assistance to liaison officers and agency grant program
managers on grant program management issues. Reviews expenditure and property
records and conducts inventory and expenditure samplings to monitor property
accountability and program compliance. Assess sub-grantee compliance with
federal environmental protection requirements. Reviews Single Audit reports
for findings and exceptions and monitors sub grantee correction of findings by
performing audit tests. Prepares reports on grant program executions rates,
program effectiveness, and program shortcomings.
Makes recommendations to local
jurisdictions/state agencies on program best practices. Tracks remedial
actions. Advises local jurisdictions, nongovernmental agencies, and state
agencies on grant requirements and procedures. Trains sub-grantees, agency
personnel, contractors and
Program Managers on grant
requirements and reimbursement processes. Prepares, disseminates, and reviews
sub-recipient quarterly status reports.
Acts as Fiscal Manager of EMPG.
Coordinates all administrative and fiscal requirements associated with the EMPG
grant life cycle from application to close-out. Supports the Chief Financial
Officer in developing and implementing that portion of the agency budget
underwritten by EMPG funds.
Advises/assists EMPG sub-grantees on EMPG fiscal management to include
match requirements and GMS data
entry. Develops and maintains program databases, coordinates program
information flow, and reviews field reports/requests for completeness and
sufficiency. Compiles and organizes data, conducts statistical analysis, and
prepares recommendations/reports with supporting charts on EMPG state and
local programs. Responds to special grants reporting requirements and
inquiries from the Governor and Legislative staffs. Supports completion of
Federal grant reporting requirements. Completes accounting analysis and
reviews. Verifies on an as needed basis the accuracy and completeness of
agency EMPG awards and expenditures records. Prepares reports for Chief
Financial Officer that are used to support budget development and execution.
Reviews financial documents for completeness and accuracy. Reconciles with
local jurisdictions and state agencies equipment receipt/payment of program
purchases with agency databases.
Provides internal agency support
by participating in exercises and acting in assigned staff roles during
emergencies; complete special projects as assigned. Maintains proficiency in
emergency management procedures, policies, and software, e.g., Web EOC/NIMS.
Supports other emergency management
activities at both on site and deployed locations, This position
is designated as EMERGENCY. ESSENTIAL PERSONNEL and is subject
to call-up as required.
Substitutes
for certain duties of other division personnel in their absence.
MINIMUM QUALIFICATIONS
Education: A Bachelor's degree from an accredited college or university.
Experience: Four years of experience in administrative staff or professional work.
Notes:
1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.
2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working the entire life cycle of federal grants.
Experience working in grants, finance or similar fields.
Experience in the preparation of financial reports and reconciliation.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
