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ADMINISTRATIVE OFFICER III

Grant Finance Administrator

Recruitment #21-002247-0059

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Introduction



The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State Salary Grade 15
Annual Salary Range: $44,989 - $58,122 (with progression to $71,606)

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, MD 21201

Main Purpose of Job

This is a contractual position serving as a Grant Finance Administrator responsible for providing fiscal, administrative, logistical, and technical support to staff in the Division of Career and College Readiness, Elementary and Secondary School Emergency Fund Monitoring and Compliance Branch.

POSITION DUTIES

The Finance Administrator is responsible for (1) managing and tracking financial records and processes; (2) entering and monitoring data in the Notice of Grant Awards (NOGA) System and Financial Management Information Systems (FMIS); (3) reconciling expenses; (4) developing correspondences; (5) managing incoming mail, telephone, and email requests and (5) managing office functions.

MINIMUM QUALIFICATIONS

EDUCATION: Possession of a  Bachelor’s degree from an accredited college or university preferred. 

EXPERIENCE: Three years of experience in providing administrative support to staff with a focus on fiscal operations or budget management. Relevant experience in a state or local government agency is preferred.  

Notes: 
  1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.
  2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.
  3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policies, procedures, and processes; or overseeing unit operations; or functioning as a staff assistant to a ranking commissioned officer on a year-for-year basis for the required education and experience. 

DESIRED OR PREFERRED QUALIFICATIONS

Knowledge of principles and practices of office administration and budget management; knowledge of standard business English; knowledge in the application of Microsoft Office products and Google applications; knowledge of the application of fiscal management systems; knowledge of online productivity tools; ability to manage and coordinate multiple tasks and exercise sound judgement; skill in time management and personal organization; skill in preparing detailed and accurate documentation; ability to prioritize and respond to inquiries from staff, constituents, and stakeholders; ability to follow instructions; ability to communicate effectively; and ability to maintain effective working relationships in a team environment.

LIMITATIONS ON SELECTION

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Conclusion

For immediate consideration please submit your application August 6, 2021.

FURTHER INSTRUCTIONS

To apply for this position online go to MSDE Jobs on JobAps (or complete an MSDE Application on marylandpublicschools.org). On-line applications (and resumes) are the preferred method for receiving your application/attachments.  Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for  Administrative Officer III – Grant Finance Administrator position# 398254 (JobAps #21-002247-0059). Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.

Appropriate accommodations for individuals with disabilities are available upon request



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