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OFFICE SECRETARY III

Recruitment #21-001362-0077

GRADE

ASTD10

LOCATION OF POSITION

Southern Office
530 N. Hilton Street
Baltimore, MD 21229

POSITION DUTIES

The main purpose of this key position is to provide administrative secretarial services to the Assistant Regional Director, Case Management Specialists(CMS), and CMS Supervisors assigned to Region 8.

This position maintains confidential documents, answers and screens telephone calls and greets clients and provides information to callers and visitors.  The incumbent will also coordinate and maintain daily schedules for staff and appointments; enter all necessary data database; Maintain inventory of office supplies and maintenance of state vehicles; create and maintain spreadsheet reports for ARD and CMSS; compose correspondence for the Supervisor and Case Managers and other assigned duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. At least one year experience performing secretarial duties for a senior level administrator or executive.
2. At least one year experience working with Microsoft Office Suite. 
3. At least one year experience  inputting data in FMIS, ASSIST or METS  
4. Experience coordinating and planning meetings and event. 
5. Strong written and oral communication skills. 
6. Ability to prioritize and multi-task effectively. 
7. Strong time management, priority setting and problem-solving skills.

LIMITATIONS ON SELECTION

This recruitment is limited to current DJS Employees only

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related experience and education.  
Applicants who meet the Minimum Qualifications will be placed on the eligible list categorized as QUALIFIED, BETTER QUALIFIED OR BEST QUALIFIED. Candidates shall be certified to the eligible list for a period of one year.   This list will be used by the DJS hiring agency to select employees. 

BENEFITS

FURTHER INSTRUCTIONS

The online application process is strongly urged.  However, if you are unable to apply on line you may mail a paper application to the address below or fax a paper application to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.  The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted:   

  Maryland Department of Juvenile Services   
  OHR-Recruitment & Examination Unit  
  217 E. Redwood Street 
  Baltimore, MD 21202
  Attn: Shavonne Holman 
  Fax number 410-333-4188 
  TTY Users: call via Maryland Relay

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.careers@maryland.gov.  Include the Recruitment Title/Number that is located at the top of the bulletin. 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments. 

Bilingual applicants are welcome to apply for all recruitments.
 
The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.   




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