OFFICE SECRETARY III

ASTD10

Maryland Department of Agriculture Headquarters

50 Harry S Truman Pkwy Annapolis, MD 21401

To provide highly skilled and versatile secretarial service for a highly technical regulatory enforcement program. Services are provided to the program as a whole and assistance is provided to the program's Chief and Assistant Chiefs and occasionally the Field Supervisors.

1.  Responsible under Section 11-204.2 to 11-204.7 Agriculture Article, Annotated Code of Maryland for data entry of: (A) Firms, (B) Weighing and measuring devices and (C) Fees into the weights and measures database.  Issues registration applications and certificates for the device registration program.  Makes corrections, additions and deletions to active accounts. Creates and deletes accounts and calculates fees as necessary.  Handles queries from the field staff and general public pertaining to the registration program.

2.   Review and research investigative reports, inspection reports and other electronic documents to obtain data necessary to develop and maintain testing tables and administrative reports for use by a supervisor in managing the program.

3. Receives and records complaints from the general public. This requires discretion in questioning and obtaining detailed information. Monitors complaint files, matching reports with inspections to make certain investigation paperwork is completed for closing and files do not remain in a “pending” status.

4. Receives and process payments per departmental procedures in a timely manner.  Properly codes and handles all deposits.  Liaises between the program and Department Fiscal section regarding accounts.  Print regular audit reports and correct discrepancies.

Maintains record of Purchase Orders and credit card transactions and invoices.  Creates accounting documents required by Department Fiscal section according to their procedures in a timely manner. Track and code bills correctly.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Preference will be given to applicants who possess the following preferred qualification(s).  Include clear and specific information on your application regarding your qualifications.

1. Experience entering data in Microsoft SQL Server database.

2. Experience using Microsoft Office Suite, Word, Excel, Access and Google.

3. Experience interpreting regulations, policies and standard operating procedures to customers

4. Experience in reviewing, calculating and tracking invoices for payment.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture  Human Resource Office, Room 304  50 Harry S. Truman Parkway  Annapolis, MD  21401.

If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.) Resumes will NOT be accepted in lieu of completing the online or paper application.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

TTY Users: call via Maryland Relay For questions concerning this recruitment, please contact: Kathleen Newhouse at 410-841-5837 or  Kathleen.Newhouse2@maryland.gov.