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OFFICE SECRETARY II

Recruitment #21-001328-0040

Introduction

This is a CONTRACTUAL position with the Department of Public Safety and Correctional Services. The incumbent serves at the pleasure of the appointing authority.

GRADE

9

LOCATION OF POSITION

Baltimore City- 300 E Madison St, Baltimore, MD 21202

POSITION DUTIES

Provide clerical support to the Program Lead Counselor and the Program Counselors. Ensure the safe, secure and confidential handling of the records of the clients and timely correspondence within the agency as well as with outside agencies.
Establish and maintain filing into employee personnel files. Maintain and update employee history card file and current employee listing. Assist with responses to oral and written inquiries from employees and other agencies. Coordinate requests for employee file reviews. Maintain inventory of office supplies. Open, log in and sort incoming mail, distribute to appropriate personnel. Answer telephone calls and direct callers to appropriate personnel. Assemble new charts for the clients. Prepare various personnel reports. Prepare and transmit employee files, requested by other institutions. Assist with filing and maintenance of client closed charts. Access CJIS on-line databases to obtain criminal history reports for the clients.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience with data entry and database management systems.

Experience providing secretarial support (i.e. sort and distribute mail to personnel, telephone and electronic correspondence, creating reports, etc.).

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

A.Caprio-Belal

annmarie.caprio-belal@maryland.gov

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.




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