OFFICE SECRETARY I

The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants.  The agency’s vision is Justice, Fairness and Dignity for all.  Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.

The Office of the Public Defender is seeking detail-oriented applicants with secretarial experience to provide support to administrative staff and attorneys. Seeking applicants with excellent organizational and writing skills, as well as, problem solving skills and significant customer service experience. Experience working with Google Apps, Microsoft Office Suite Software. 

The Office Secretary I will be responsible for providing secretarial support to the attorneys assigned to our Anne Arundel County, Maryland offices.  Central work location may be in either Annapolis or Glen Burnie offices depending on need, occasional travel between offices may be required.

Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)

Field calls from clients, investigators, experts, and court personnel

Process Discovery and Body Worn Camera footage

Process and distribute incoming mail and correspondence

Schedule meetings and interviews as requested by attorneys and management

Type client correspondence

Create/modify reports and documents as requested by staff attorneys or administrative staff 

Make photocopies, faxes documents and performs other clerical functions

Update case management database with client information and electronic filing with Courts

Assist with the preparation of client files

File  papers and documents into appropriate client file

Maintain important and confidential records and schedules

Perform other duties as assigned

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.