ADMINISTRATIVE PROGRAM MANAGER III

The Fiscal Services Manager (FSM) oversees all administrative operations supporting the Interagency Commission on School Construction (IAC) funding mechanisms.  The FSM is an individual who can multi-task; a well-organized professional who can prioritize and balance multiple deadlines with efficiency. A good communicator, supervisor and people person are key characteristics of the successful incumbent. This position supervises 3 fulltime professional staff whose responsibilities include, but not limited to, operational and capital budgets, fiscal controls, accounting transactions/reports, Financial Management Information System (FMIS), security access for financial applications, procurement, payroll, human resources, internal audits, and surplus school property transactions.  This position relates to the mission of the agency in that it administratively serves to support the programs that provide safe and healthy environments for all Maryland public school students, teachers, administrators, and support staff.   

State Salary Grade 21

Annual Salary Range:  $64,565 - $103,661

200 West Baltimore Street

Baltimore, MD 21201

The Fiscal Services Manager oversees all administrative operations supporting the Interagency Commission on School Construction (IAC) funding mechanisms. 

Develops a fiscally sufficient budget for required staffing and other administrative resources to support the programmatic functions of the agency. Prepares for the Department of Budget and Management (DBM) the annual agency-operating budget using the Budget Analysis and Reporting System (BARS). Prepare written testimony on operational budget issues and participates in presentations to legislative bodies.   Inspects, analyzes and develops fiscal regulations, policies, and procedures governing capital projects. Creates operational and capital financial reporting mechanisms and analyzes the data to insure accurate and timely postings of all financial transactions. Oversees the maintenance and physical inventory of all operating supplies, furniture and equipment in order to insure compliance with inventory and fixed asset controls/reporting. Protect State investment in surplus school properties; administrates property transfer agreements. Develops tools and controls to ensure effective and efficient operations, the reliability of financial reporting, and compliance with applicable laws and regulations. Supports agency audits conducted by the Maryland Office of Legislative Audits. Functions as the liaison between the agency and the Office of Personal Services & Benefits in all matters related to human resource processes.  Develops and updates internal operating procedures for budgeting, personnel, procurement, auditing, inventory, fixed assets, and bond debt to establish policies and procedures.

EDUCATION:  Bachelor’s Degree with 30 credit hours in Accounting and related courses; including or supplemented by 3 credit hours in Auditing; CPA is preferred.             

EXPERIENCE: Four years progressively responsible experience in accounting, finance, and/or auditing.  One year of experience with preparing and monitoring operational budgets, fiscal management, and/or performing financial / compliance audits of a state agency, grantee, business or other entity required.  One year of prior supervisory experience required.  

NOTES:

1.  Applicants may substitute possession of a certificate as a Certified Public Accountant (CPA), Certified Internal Auditor, or a Master’s Degree in Business Administration, Finance, or Accounting for one year of the required experience.

2.  Applicants may substitute one year of professional accounting experience for one year of auditing experience.

3.  Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

4.  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Internal Review classifications or Auditing specialty codes in the Financial or Auditing fields of work on a year-for-year basis for the required experience.  

 Please include with your resume a cover letter stating your interest in the Fiscal Services Management position and briefly highlight your experience as it relates to the position requirements.

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. 

Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. 

Resumes will not be accepted in lieu of a completed application.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position and your answers to the supplemental questions (if required).

STATE OF MARYLAND BENEFITS

On-line applications (and resumes) are the preferred method for receiving your application/attachments.  Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. 

Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment.

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS#, Fiscal Services Manager. 

Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950; This fax number is for Department of Education recruitment actions only.  

For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at www.marylandpublicschools.org/about/Pages/OHR/Employment.aspx   

Appropriate accommodations for individuals with disabilities are available upon request