Procurement Officer I- Contractual

This is a full time contractual position with the Maryland Department of Human Services, Family Investment Administration, Office of Home Energy Programs.

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Department of Human Services

This position manages procurement of all Office of Home Energy Programs (OHEP) contracts and agreements; conducts fiscal and contractual monitoring of energy vendors and local agencies; prepares written reports to document contract compliance by the State, local agencies and vendors; assists in the preparation of state and federal plans to secure annual program funding; acts as vendor relations manager for bulk fuel vendors and utilities; initiates processing of local agency vendor contracts, modifications and renewals.

Acts as a liaison between the local vendors and bulk fuel dealers as necessary; monitors vendor activities and adherence to State policy and procedures; prepares various monthly legislative and analytical reports; attends appropriate hearings and work group meetings as it relates to vendor issues; assists and conducts monitoring visits to local bulk fuel vendors and local OHEP administrative agencies; reviews OHEP's contract development, procurement and budget proposals with all 24 counties and external vendors; manages, evaluates, analyzes and monitors contracts agreements and Minority Business Enterprise (MBE) compliance; provides customer service to both internal and external customers that meets or exceeds the standards set by the Department.

Conducts on-going monitoring and evaluation to ensure compliance with fiscal and contractual obligations among participating OHEP agencies and energy vendors; drafts analysis of findings and submits recommendations of corrective action needed to ensure compliance with contract; manages and monitors OHEP's approximately 200 home heating suppliers and updates this information in OHEP's data system; conducts annual evaluation and analysis of suppliers' information; performs annual review and updates of suppliers agreements and site visits as necessary to ensure compliance with state and federal regulations and policies; ensures proper handling and storage of refund checks for audit purposes; prepares requisition and approves invoices for program expenditures; reviews local agency expenditures for compliance of contracts prior to release of funds; and performs other related duties as assigned.

Education: A Bachelor’s degree from an accredited college or university.

Experience:Two years of experience in contract management or procurement involving duties such as : soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience and education.

1. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2. Employees in this classification who have not done so already must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

If you have any questions about this recruitment, please contact the Department of Human Services at 410 767-7349.

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Attn. Kafach McLaren, Employment Services Unit, 311 W. Saratoga Street, Baltimore MD 21201-3500

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.