Procurement Officer Trainee

14

Department of public Safety and Correctional Services

Office of Procurement

30420 Revells Neck Road

Westover, Maryland 21890

 

 

The main purpose of this position is to learn to procure all equipment, commodities, and service under the Department's delegated authority in order to meet the operation needs of the Department. Procurements are conducted and performed in accordance with the State Finance and Procurement Articles and the Code of Maryland Regulation Title 21.

Primary Duties

1.) Procurement Activities-Learn to procure all commodities, equipment, and services for the various institutions and department of the Agency. The procurement activities are as follows:

• Learns to review and analyze purchase requisitions submitted electronically and determines the most appropriate procurement method to b utilized, such as competitive sealed bid or multi-step bid, competitive sealed proposal, sole source, and/or emergency.
• Understands the process and the compliance regarding  the social economic policies and regulations such as designate procurements to e procure through the proffered provider programs such as Maryland Correctional Enterprise, Blind Industries, and Community Services Providers (MD Works). Learn to evaluate and designate specific procurements to be designated to the Small Business Reserve Program, and assigned Minority Business Enterprises/ Veteran Small Business Enterprise goal and /or sub-goals to procurements as deemed necessary.
• Learn to research and develop contract specifications including performance and acceptance standards, minimum qualification of bidders, and payment terms for procurement of services and commodities.
• Learn to develop and prepare written procurement determinations for procurements per COMAR requirements sole source determination, emergency declarations, rejections of bidder(s) and/ or bids.
• Learn to solicit evaluate, and award procurements through the utilization of the State's electronic bid board-
• e-Maryland Marketplace.
• Learn to develop and prepare solicitations to be advertise, Conducts pre-bid/proposals, site inspections and conferences on advertised solicitations. Prepares and issue meeting summaries and addenda.
• Learn to review, evaluate, and recommend contracts to be awarded based on bid openings and subsequent analysis. Conduct public bid openings and evaluates bids for responsiveness and responsibility.
• Responds to inquiries form various sources regarding procurements.
• Learn to conduct market research for specification development, pricing, resources, and alternative solutions for requests.
• Understand the compliance and adherence to the State finance and Procurement Articles, (COMAR) and the Board of Public Work Advisories.
• Initiates and input purchase orders, Change orders, modifications, and contract release through the Financial Management Information System (FMIS) regarding procurements.
• Process Corporate Purchasing Card (CPC) requisitions using an assigned purchasing card, as well reconcile monthly statements in accordance with the Comptroller Credit Card manual.

Other Duties

2.) Contract Administration Functions"

• Ensures contact compliance by both the vendor and the institutions.
• Oversees and authorizes invoice payments.
• Evaluates contract performance and deliverables are being met.

 

Education:    A Bachelor’s degree from an accredited college or university.

Experience:  None.

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

2. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required education. 

1.Experience with Public Procurement

 2.Experience utilizing a computerized accounting system.

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification must obtain possess a certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date with the exception of a foreign degree evaluation (if applicable). Your application may be approved pending receipt of the evaluation. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

STATE OF MARYLAND BENEFITS

 

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

HRSD-Recruitment & Examination

ATTN: Courtney Sturdivant

300 East Joppa Road, Suite 1107

Towson, MD 21286

For more information, please call 410-339-6500

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. TTY Users: call via Maryland Relay We thank our Veterans for their service to our country, and encourage them to apply