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ADMINISTRATIVE OFFICER III

Recruitment #20-002247-1014

GRADE

15

LOCATION OF POSITION

301 W. Preston Street

Baltimore, MD 21201

POSITION DUTIES

This position performs high-level administrative and procurement work for the Operations and Fiscal Services Division of the Maryland Department of Aging. 

Position Duties include, but are not limited, to:

IT/Telecommunications/Facilities Coordinator:

·    Coordinate IT activities with Maryland Department of Information and Technology;

 ·   Ensure new IT equipment is implemented into state security protocols;

 ·   Procure and set up new telecommunication devices;

 ·   Track data usage and verify telecommunication billings;

 ·   Coordinate use of pool resources;

·    Ensure all task orders for statewide telecommunications are in place & updated; and

 ·   Assist staff with issues related to IT or telecommunications equipment.

Procurement:

·    Review purchase requisitions and advise staff on appropriate procurement method;

·    Purchase goods and services with credit card and purchase orders;

 ·   Post solicitations on Maryland’s procurement site and coordinate review of bids;

 ·   Create blanket purchase orders, direct purchase orders, change orders, and task orders in state system;

·    Track contract expenditures and deadlines; and

·    Prepare required state reports.

Other Duties:

 ·   Fleet management;

 ·   Inventory and records retention coordination;

 ·   Represent the Department at relevant trainings and meetings; and

 ·   Performance of other duties as assigned by the Secretary and/or supervisor.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Procurement experience;

Purchase Order experience;

Inventory experience;

Experience using Microsoft Office Suite and Google mail;

Strong organizational skills;

Ability to multi-task;

Ability to work independently.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended.  However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management Recruitment and Examination Division, 301 W. Preston Street, Room 608, Baltimore, MD 21201.  Paper application materials must be received in our office by the closing date for the recruitment.  No postmarks will be accepted.

For questions regarding this recruitment, please contact DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.