Skip to Main Content

OFFICE SECRETARY III

Recruitment #20-001362-0008

Go Back View Benefits

Introduction

This is a position specific recruitment for the Department of Public Safety and Correctional Services. The resulting eligible list will be used to fill positions in DPSCS Correctional facilities in Washington County in the State of Maryland. Applicants certified to this list will remain eligible for at least one year.

This recruitment may be used to fill future vacancies in the following county: Allegany and Washington County. Candidates in those areas that are interested in this position are encouraged to apply. Candidates must specify on their application which locations they are willing to work.

GRADE

10

LOCATION OF POSITION

Maryland Correctional Institution- Hagerstown
18601 Roxbury Road 
Hagerstown, MD 21746

Roxbury Correctional Institution 
18701 Roxbury Road 
Hagerstown, MD 21746

Maryland Correctional Training Center 
18800 Roxbury Road 
Hagerstown, MD 21746

POSITION DUTIES

To provide secretarial and administrative support to one or more administrative official and staff; including routine, specialized, and complex secretarial services.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1.  Experience managing multiple assignments to include, but; not limited to; greeting clients with face to face interaction (e.g. customer service in an office environment).
2. Experience managing the phone calls to resolve concerns and direct calls as needed.
3. Creating documents and spreadsheets (e.g. Microsoft Office Suite, Google Applications, etc.). 
4. Typing email correspondence. 
5. Filing confidential documents. 
6. Ordering supplies.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. **All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.** Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment will consist of a rating of your education, training, and experience related to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Approved candidates selected for interview will have to take a typing assessment as part of the interview process. 

BENEFITS

FURTHER INSTRUCTIONS

To submit qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

**Resumes will not be accepted in lieu of completing the online or paper application.**

Online applications are strongly recommended; if you do not have internet access, please mail your application by the closing date to:

HRSD-Recruitment & Examination

ATTN: Tracy Green

300 E. Joppa Road

Towson, Maryland 21286

For questions or more information, please call 410-339-4218.

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.




Powered by JobAps