ADMINISTRATIVE OFFICER II

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This position is located with the Business Enterprise Administration/ Inventory Standards and Support Services Division of the Maryland Department of General Services (DGS), located at 301 W. Preston Street, Baltimore, MD 21201.

The main purpose of this position is to manage the DGS Fleet Operations program consisting of 105 vehicles. This position is responsible for the management of all fleet and assigned vehicles which includes the acquisition, disposition, cost containment, safety, maintenance, repairs, monitoring and controlling vehicle usage, fuel management and driver assignment. This position reports directly to the Statewide Fuel Manager.

Duties include but are not limited to:

• Manage DGS Fleet (105 vehicles) in accordance with DBM/DGS policy and manufacturer`s recommendations.
• Maintain Web Fleet master for reporting vehicle mileage/expenses and private mileage reimbursement.
• Monitor Vehicle Utilization – Generate Underutilization Report (Monthly).
• Review vehicle mileage logs and receipts for maintenance. Inform assignees or supervisors of irregularities
• Process Vendor invoices for vehicle maintenance and repairs.
• Approve all request for maintenance and repair of vehicles for appropriate action.
• Direct vehicles to the most appropriate service vendor.
• Process vendor invoices for DGS car washes.
• File and monitor Mansfield invoices for fuel purchases.
• Manage daily car pool assignments and maintain 7 pool vehicles.
• Manage distribution of DGS box truck.
• Update Fleet Management Handbook for users as needed.
• Apply/Cancel fuel management cards and PINS for DGS drivers
• Initiate vehicle inspection reports (bi-annually) April/October each year. Initiate Fringe Benefit Reporting (one annually) – October each year.
• Recommend and implement vehicle replacement and assignment for Budget process and efficient utilization.
• Determine timely replacement of fleet vehicles and maintain/update budget account for inclusion in annual budget projection.
• Prepare request for new car purchases (annually).
• Coordinate the delivery of vehicles to the auction site; initiate the process for obtaining vehicle registrations/titles.
• Prepare vehicle expense reports for annual budget projections.
• Develop and maintain other databases to manage DGS fleet.
• Act as a voting member of the DGS Accident Review Board (ARB) and ensure that ARB meetings are held in accordance with DBM policy
• Maintain DGS Vehicle Inventory List spreadsheet, which contains pertinent information on each vehicle.
• Maintain accurate files with all associated vehicle a driver information.
• Maintain database for MVA approved DGS drivers and make recommendations as necessary.
• Maintain database of all citations to ensure that payment/restitution has been completed.
• Review Mansfield Fuel Exception Reports and investigate discrepancies.
• Monitor and administer DGS Federal GSA Program and submit annual report to DBM.
• Assist Fuel Manager in day-to-day fuel operations and advise with tank replacement projects.
• Assist Director in annual budget projections for the replacement of vehicles and any fleet related special projects.
• Monitor DGS vehicles for Change Program initiative.
• Other duties as required. 

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years’ experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding the qualifications.
• One (1) year experience in Fleet Management.

Strong preference will be given to applicants that possess the following preferred qualifications.
Include clear and specific information on your application regarding the qualifications.
• Two (2) years’ experience of Inventory Management is preferred
• Two (2) years’ experience in Fleet Management is preferred
• Knowledge of Fuel Management
• Knowledge of MVA Titling and Registration
• Knowledge of Vehicle Disposal
• Experience in implementing technologies to improve workflows and business processes
• Excellent time management and organizational skills

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please provide sufficient information on your application to support that you meet the qualifications for this recruitment. All information concerning your qualifications MUST BE submitted by the closing date. Information submitted after the closing date will not be considered.
Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. We highly recommend that you submit your transcript when you apply for the position.
The examination will consist of a rating of your education, training and experience related to the requirements of the position. Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended. The list will be used by the hiring agency to select employees. Eligible lists may be used to fill future vacancies of the same classification.
You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority. If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week. You must include on your application the time spent on such activity. You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

STATE OF MARYLAND BENEFITS

Applicants are encouraged to upload proof of education (transcripts), professional licenses and certifications, when applicable, during the recruitment process as these items will be required at the time of selection.

Contact mojisola.ogungbe1@maryland.gov or call 410-767-1386 with questions about this recruitment. 

 

The on-line application process is STRONGLY preferred. Apply online at www.dbm.maryland.gov – click on the State Jobs tab. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time.

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

 

TTY Users: call via Maryland Relay