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ADMINISTRATIVE AIDE

Recruitment #19-002572-0033

Introduction

The Maryland Higher Education Commission (MHEC), is seeking an experienced and energetic individual to fill the position of Administrative Aide (Part-time) in their Veterans Affairs Unit. 

GRADE

11

LOCATION OF POSITION

6 N. Liberty Street, 10TH FL  Baltimore, MD  21201

Main Purpose of Job

This position will provide administrative support services to effectively meet the requirements of the Maryland State Approving Agency (SAA) for Veterans Education and Training cooperative agreement with the U.S. Department of Veterans Affairs (DVA). The incumbent will serve as the administrative specialist responsible for training registrations, updating databases/spreadsheets, compiling, copying and filing documents for compliance survey visits performed by the SAA Analysts. Additional responsibilities will include answering incoming calls, maintaining the SAA master files, library of school catalogs for approved facilities, all internal records and correspondence in a timely and accurate manner.

This position will require a state and federal background clearance.

This is a contractual position which serves at the pleasure of the appointing authority.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Excellent written and verbal communication skills including public speaking skills   
  • Ability to review complex documents such as project reports, research articles, grant application proposals and distill key points into concise briefing documents   
  • Proficiency in Word, PowerPoint and Excel   
  • Database experience  
  • Two years of experience managing multiple tasks, as well as planning and organizing complex projects with minimal supervision

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

We will consider individuals eligible for the U.S. Department of Veterans Affairs Work Study Program

Selected candidates will have to undergo a state criminal background investigation and National Criminal History Check (NCHC) as a condition of maintaining employment in this role. Any convictions or findings will be referred to the Agency’s Assistant Attorney General to determine eligibility for hire.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

A resume and cover letter are requested with the application and can be uploaded as an attachment under the Resume Tab of the online application. 

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.