Skip to Main Content

Powered by JobAps

SERVICES SUPERVISOR III

Recruitment #19-002155-0003

Introduction

THIS RECRUITMENT IS LIMITED TO CONTRACTUAL AND PERMANENT MSDE EMPLOYEES ONLY

GRADE

State Salary Grade 12

LOCATION OF POSITION

Workforce & Technology Center

2301 Argonne Drive

Baltimore MD 21218

Main Purpose of Job

This position is responsible for ensuring that processes are properly implemented to track, document, report and account for new and existing property items within DORS. This is achieved through the utilization of various software programs and coordination with various internal and external sources to ensure compliance with established State inventory standards. This position also manages the tracking and documentation of all shipping and receiving items, along with U.S. postal and internal mail. Frequent review of DORS lease documents and lease expenditures will be required in order to submit the appropriate requisitions for payment to lessors. Utilizing an internal scheduling program, room arrangements throughout DORS headquarters and Workforce and Technology Center (WTC) will be facilitated for various meetings. This position will also ensure that appropriate room setups are completed and will ensure coordination with field offices to facilitate the movement of office furniture for relocation purposes and disposal.

POSITION DUTIES

Responsible for matching purchase orders with the requisition numbers of  receivable items and ensuring that a receivable report is generated.  In addition, this individual will be responsible for supervising the inventory control unit, ensuring that inventory records are properly barcoded  and entered into the inventory management system, along with the deletion of appropriate disposal. This unit also works with the Agency's accountable officers to ensure that all inventory records throughout DORS are properly maintained and in compliance with DGS policies.  

Manages the supply room at DORS by developing and implementing a system for receiving and documenting activities at central receiving, along with maintaining a monthly and annual reconciliation of purchase items.  

Supervises the mail room staff to ensure that all mail is properly postmarked and sent. Ensure that all incoming mail is properly distributed to staff, to include the use of courier services for distribution to staff throughout the agency and to other State facilities.  

Ensures the scheduling of room reservations and the setup of audio-visual equipment for various meetings and conferences throughout the building.  Also arranges for the transfer of office furniture and equipment to other locations or to headquarters for disposal.  

Reviews the field office leases to determine annual rental costs and generate requisitions for annual encumbrances.  This will alo include requisitions for common area maintenance, utility charges and taxes.  

Supervises personnel to include maintaining accurate timekeeping records, approving training requests, leave time and conducting performance evaluations.    

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years supervisory experience in general services functions, office administration activities or in the receiving, storing, issuance, purchase or requisition of equipment, materials, and parts and supplies.

Notes:

1.  Additional experience in general services functions, office administration activities or in the receiving, storing, issuance, purchase or requisition of equipment, materials, and parts and supplies may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience at a rank of Corporal/Petty Officer or higher as a non- commissioned officer in logistics specialist classifications or administrative support specialty codes in the logistics field of work, on a year-for-year basis for the required experience.

BENEFITS

FURTHER INSTRUCTIONS

Applicants must complete the Maryland State Government on-line application for employment recruitment #19-002155-0003. The Application and any support documentation must clearly demonstrate that the applicant meets the prerequisite Minimum Qualifications for this position.

Paper applications can be completed and faxed to 410-554-9397 or mailed to DORS Human Resource Department at 2301 Argonne Drive, Baltimore, MD 21218. To obtain a paper application visit our website dors.maryland.gov or marylandpublicschools.org.  Inquiries can be made to 410-554-9424.

Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required.   Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.