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OFFICE CLERK II

Records Clerk

Recruitment #19-001375-0048

Introduction

GRADE

7

LOCATION OF POSITION

Charles Hickey 9700 Old Harford Rd., Baltimore, MD 21234

POSITION DUTIES

Request in writing, by phone, and fax the educational records for newly assigned students to your school from the Local School Systems (LSS), Department of Juvenile Services (DJS) and/or pupil services personnel and check the placement history of each student.  Handle request in writing, by phone and fax from other agencies.  Prepare and send records upon request to other agencies. Prepare Maryland Transfer Request for released students returning to public schools or other placements. Retrieve population sheets from master control; query the number of admits and releases; compare the population sheets to query report; create folders for all new admits and maintain logs and list schedules and rosters for staff. Provide Special Education student information to Special Education Teachers in order to provide all required Special Education accommodations as required by the Code of Maryland Regulations (COMAR) and the Individuals with Disabilities Act (IDEA).

MINIMUM QUALIFICATIONS

Education:   Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment. 

Notes:  

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

Six (6) month experiences Microsoft Office Suite

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Data Entry experience
  
Customer Service experience 
 
Multi Line Switchboard experience 
 
Alpha/Numeric Filing experience

LIMITATIONS ON SELECTION

Applicants must be willing to work in a Juvenile Facility.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The selected candidate will be subject to a criminal history background check as the final step in the selection process.

Please do not put "See Resume" in the job duties section of your application; your application will be considered incomplete. Incomplete applications will not be considered.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to Maryland State Department of Education, Office of Human Resources, Attention: Marcia Cooper-Stokes, 200 West Baltimore Street, Baltimore, Maryland 21201.

Paper application materials must be received by the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-8950. Include the first and last name, recruitment 19-001375-0048 (Office Clerk III) and the last 4 digits of the SS#.  Only solicited materials will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Maryland State Department of Education, Office of Human Resources at 410-767-0019.  

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request.

MD TTY Relay Service

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.  




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