OFFICE SECRETARY III

THIS RECRUITMENT IS LIMITED TO CURRENT EMPLOYEES OF THE STATE OF MARYLAND

Springfield Hospital Center is a regional psychiatric hospital operated by the State of Maryland, Maryland Department of Health, which is located on a picturesque campus in southern Carroll County, MD. Springfield Hospital Center is one of the largest psychiatric hospitals in the State of Maryland that provides a wide range of clinical services for the treatment of patients with mental illnesses.

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MDH, Springfield Hospital Center, Sykesville MD

The main purpose of this position is to provide administrative support to the Chief Executive's Office and Clinical Director's Office in performing assigned secretarial/clerical functions. The mission of the hospital is to provide competent treatment for all the patients and to treat all staff as its most valued asset while enhancing its role as a progressive force in the mental health community and as a leader in providing effective hospital care. This position reports directly to the Chief Executive Officer.

Some duties assigned to this position include, but are not limited to:

• compiling and maintaining data reports
• coordinating and arranging services and ceremonies
• scheduling tours and meetings
• maintaining prompt and courteous communication with visitors, staff and patients
• screening telephone calls
• composing and transcribing memorandums and letters
• creating Power Point, Excel charts/reports
• using word processing, database, spreadsheet or desktop publishing computer software to prepare reports, charts, graphs or other documents
• serving as recording secretary for meetings and serving as backup secretary, as needed
• processing all court-related materials for the Hospital Attorney
• coordinating functions associating with the scheduling of Clinical Review Panel Appeals
• ensures accurate and timely processing of guardianship documentation
• provides assistance and training regarding electronic timekeeping

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

The desired candidate should have experience utilizing Microsoft Office Suite software packages to create correspondence, memorandums, reports, etc.; experience responding to customers via telephone and in-person inquiries regarding routine information; and, independently completing multiple tasks with close attention to detail.  The desired candidate should have knowledge of the principles and practices of good office management and mathematical skills, skill in organizing and exercising good judgment, courtesy and tact in receiving callers, skill in providing and obtaining information, and in making proper disposition of problems, and the ability to establish and maintain effective working relationships.

THIS RECRUITMENT IS LIMITED TO CURRENT EMPLOYEES OF THE STATE OF MARYLAND

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.