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OFFICE SECRETARY III

Student Records

Recruitment #19-001362-0078

Introduction

GRADE

10

LOCATION OF POSITION

Cheltenham Youth Facility
11003 Frank Tippett Road 
Cheltenham, Maryland 20623

Main Purpose of Job

Provide secretarial, clerical and record keeping services in an accurate and timely manner that ensures the smooth transition of detained youth within Juvenile Services Education (JSE) schools as well as back into their community school. The position also requires the timely request, attainment and organization of student records.

POSITION DUTIES

Creates and maintains student cumulative records;

Effectively and efficiently uses the current Juvenile Services Education System (JSES) and ensures student data is accurate

Ensures the prompt request and receipt of all student records (in adherence to the JSE time frame and COMAR standards)

Facilitates the timely transfer of student records for all youth released from the JSE facility

Update student cumulative record files and/or school database for monthly report accuracy

Receives telephone calls and visitors, exercising good judgment, courtesy tact and discretion in handling information, answering routine inquiries, and conveying messages to staff

Ensures prompt responsiveness when requests from schools are made for student records and/or information

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.  

1 year experience with Microsoft Office Suite (Word, Excel, PowerPoint, Access)

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.  

Multi-line phone experience
 
Record keeping experience

LIMITATIONS ON SELECTION

Applicants must be willing to work in a Juvenile Facility. 

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to Maryland State Department of Education, Office of Human Resources, Attention: Marcia Cooper-Stokes, 200 West Baltimore Street, Baltimore, Maryland 21201.

Paper application materials must be received by the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-8950. Include the first and last name, recruitment 19-001362-0078 (Office SecretaryIII) and the last 4 digits of the SS#.  Only solicited materials will be accepted for this recruitment. 

Please do not put "See Resume" in the job duties section of your application; your application will be considered incomplete.

For questions regarding this recruitment, please contact the Maryland State Department of Education, Office of Human Resources at 410-767-0019.  

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request.

MD TTY Relay Service

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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