MANAGEMENT ASSOCIATE

This recruitment is limited to current Permanent and Contractual MSDE employees.

State Salary Grade: 13

2301 Argonne Drive

Baltimore, Maryland  21218

Provide administrative, technical and office support to the Director of the Office for Blindness and Vision Services (OBVS) of the Division of Rehabilitation Services. This position also provides secretarial support for the Program Manager II for OBVS , and the Staff Specialists III, for Transition and employment, and deaf/blind on an as needed basis. Requires independent action and thorough knowledge of the organization and related programs.

Establish and maintain office protocols for the Director of OBVS and immediate staff reporting to the Director including confidential information regarding staff and leave. Maintains and prepares PEP documents and Personnel information. Responsible for coordination  of quarterly training  and other meetings and minutes:  Provide support for the Program Manager II, and Staff Specialists for transition/ worksite and deaf /blind.  Manage and assess all vendor applications for approval by the Director of business Support Services. Review and verify individuals and organizations credentials interested in becoming approved vendors to provide services to persons served by the DORS. Maintain up to date listing of O & M vendors. Reviews and maintains the resource guide to blindness and other OBVS publications. Inspect and determine appropriate processing for incoming personnel documents and correspondence associated with the OBVS, log documents by type of action, transmit documents to appropriate programs/offices or bring documents to the Director's attention for review and approval. Initiate response to inquiries and provide instructions and directions for professional and support staff. Prepare correspondence for the Director's signature. Provide information regarding the vocational rehabilitation, ILOB, and BEP programs to citizens, consumers, public officials, representatives of public and private agencies and organizations. Provide support to the BEP program including: preparing deposits, coordinate the Committee of Blind Vendors including scheduling, distribution of information, and minutes, assist with maintaining BEP vendor files. Maintain current information on facilities and contact information for vendors.   Maintain knowledge of statistical data base maintained by the Division to provide the Director with information associated with client issues, vendor inquiries, case service costs. Prepare reports, financial documents, statistical summaries of a highly complex nature on a monthly basis reflecting budget encumbrances and client outcomes.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2.Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

• Experience preparing documents such as charts, graphs, and spreadsheets.
• Experience maintaining strict confidentiality of sensitive matters, including documentation.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

This recruitment is limited to current Permanent and Contractual MSDE employees.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:

DORS Human Resource Department

2301 Argonne Drive,

Baltimore, MD 21218.

To obtain a paper application visit our website dors.state.md.us or marylandpublicschools.org.

Paper applications can be completed and faxed to 410-554-9397

TDD (410) 554-9399. Inquiries can be made to 410-554-9424. Appropriate accommodations can be made for individuals with disabilities.  

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.  

The Application must clearly demonstrate that the applicant meets the prerequisite Minimum Qualifications and possesses the Selective Qualifications for the position.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.  

TTY Users: call via Maryland Relay