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MANAGEMENT ASSOCIATE

Recruitment #18-002650-0004

GRADE

13

LOCATION OF POSITION

Department of Juvenile Services
Office of the Inspector General
East Street Trading Center
801 N. East Street, Suite 3
Frederick, MD 21701

Main Purpose of Job

The main purpose of the Management Associate is to provide managerial and administrative support services to the Maryland Department of Juvenile Services' Inspector General. The Inspector General is responsible for overseeing all DJS functions, investigating allegations of criminal misconduct and administrative violations, auditing and evaluating all DJS activities and programs, and a host of other responsibilities delegated by the Department's Secretary. This position operates directly as the personal and confidential associate to the Inspector General. The Management Associate is exposed to sensitive information with respect to administrative investigations and is required to display a high degree of judgment, discretion and confidentiality.

POSITION DUTIES

The Management Associate provides administrative support to the Inspector General to include maintaining an efficient and well organized electronic and paper data collection of confidential files, maintaining the Inspector General’s daily schedule, and reviewing and correcting reports/correspondence for appropriate grammar, spelling and organization.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. Two years of experience working with Microsoft Office Suite
2. Two years of experience performing secretarial support to an Administrator, Senior Level Manager, or Director.
3. Strong written and oral communication skills.
4. Ability to prioritize and multi-task effectively.
5. Ability to demonstrate teamwork.
6. Flexibility in a busy environment.
7. Strong time management, priority setting and problem-solving skills.

LIMITATIONS ON SELECTION

This recruitment is limited to current employees of the Maryland Department of Juvenile Services only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for at least one year. This list will be used by the DJS hiring agency to select employees.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit. The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is strongly urged. However, if you are unable to apply on line you may mail a paper application to the address below or fax a paper application to the fax number below. If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#. The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted: 

     Maryland Department of Juvenile Services
     OHR-Recruitment & Examination Unit
     One Center Plaza
     120 W. Fayette St. 
     Baltimore, MD 21201
     Attn: Shavonne Holman
     Fax number 410-333-4188 
    
Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

 
As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments. Bilingual applicants are welcome to apply for all recruitments.

TTY Users: call via Maryland Relay




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