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ADMINISTRATIVE AIDE

Recruitment #18-002572-0033

Introduction

Limited to current Permanent and Contractual State of Maryland Employees

GRADE

11

LOCATION OF POSITION

2301 Argonne Drive

Baltimore, Maryland  21218

Main Purpose of Job

The main purpose of this position is to provide administrative and programmatic support to the Workforce and Technology Center (WTC) Workforce Services operations and staff including the Program Manager, Staff Specialists, Teacher Supervisor and unit staff.

POSITION DUTIES

Duties and responsibilities include administrative and secretarial support for staff; program and consumer/AWARE case management support; procurement/fiscal operations; and office management.  This position also works collaboratively with the Agency Business Services team/ DORS/WTC staff and consumers; and business/community partners.  Responsible for providing specialized assistance in state-wide employment initiatives, including the Customized/On-The-Job Training programs; DORS/WTC Disability Mentoring Activities; WTC partnership Training programs; Advisory Boards; WTC Employment Services and Deaf and Hard of Hearing Employment Services.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1.Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2.Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3.Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience using an electronic case management software program is preferred.
  • Experience working with Google Suite.       
  • Experience with Microsoft Word, Excel, Publisher and PowerPoint is preferred.       
  • Experience with ordering/procurement of equipment and supplies from vendors.       
  • Experience with the State of Maryland Purchase Order system and credit card log process is preferred.        
  • Experience working with youth and/or adults with disabilities in a school, counseling or vocational training setting is preferred.       
  • Ability to communicate using American Sign Language is preferred.

LIMITATIONS ON SELECTION

Limited to current Permanent and Contractual State of Maryland Employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: 

DORS Human Resource Department

2301 Argonne Drive

Baltimore, MD 21218

Fax: 410-554-9397

To obtain a paper application visit our website dors.state.md.us or marylandpublicschools.org. TDD (410) 554-9399. Inquiries regarding this recruitment can be made to 410-554-9424.

Applicants must complete the MD State Government on-line application for employment recruitment #18-002572-0033. The Application must clearly demonstrate that the applicant meets the prerequisite Minimum Qualifications for the position.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Appropriate accommodations can be made for individuals with disabilities.
We thank our Veterans for their service to our country, and encourage them to apply.

TTY  Users: call via Maryland Relay




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