Skip to Main Content

Powered by JobAps

ADMINISTRATIVE AIDE (2 Positions)

Dept. of Labor, Licensing & Regulation. and Dept. of Commerce

Recruitment #18-002572-0003

GRADE

11

Main Purpose of Job

The Office of the Attorney General is seeking applicants for two Administrative Aide positions. One position at the Department of Labor, Licensing and Regulation and one position at the Department of Commerce.

The Office of the Attorney General at the Department of Labor, Licensing and Regulation is seeking applicants for an Administrative Aide to provide administrative and legal secretarial support to the Chief of Litigation, Deputies and Assistant Attorneys General who provide legal counsel and advice to the Department.  Position responsibilities include preparing and typing correspondence, legal memoranda and briefs at a consistently high volume; drafting, reviewing, and organizing documents for trial; maintaining litigation and subject files; managing the case tracking system; interacting with other agencies and courts; maintaining the law library; and generally assisting with the secretarial administration of the Unit.

Department of Commerce: This position supports at least five attorneys.  Responsibilities include typing various financing documents, memoranda, correspondence, briefs and other legal documents; communicating with State agency staff and members of the public; creating and maintaining schedules and logs; creating and maintaining litigation files and files related to financing transactions; receiving and screening telephone calls; and other administrative duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Individuals must meet both the minimum and selective qualifications:

One year of secretarial or clerical experience in a law office/legal setting.

DESIRED OR PREFERRED QUALIFICATIONS

Legal secretary/assistant experience;

Experience preparing and typing correspondence, financing documents and legal memoranda and briefs for attorneys;

Experience drafting, reviewing and organizing documents for trial and creating litigation files;

Experience using a case tracking system;

Experience with Microsoft Office and WordPerfect

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualification for this recruitment. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.

If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to: Yolanda Colkley, Fair Practices Officer, 200 St. Paul Place, Baltimore, MD 21202 or fax to 410-576-6447. If you have specific questions about this recruitment, please call 410-576-6440 or email jobs@oag.state.md.us.

TTY Users: call via Maryland Relay.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.