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ADMINISTRATIVE OFFICER III

Technical Specification Writer

Recruitment #18-002247-0011

GRADE

15

LOCATION OF POSITION

Charles H. Hickey, Jr.  School

 9702 Old Harford Road

 Baltimore, MD 21234

Main Purpose of Job

The Administrative Officer III/Technical Specification Writer position in the DJS General Services Office located at the Charles H. Hickey, Jr. School has statewide responsibility for writing all maintenance specifications for all Md Department of Juvenile Services facilities and office.

POSITION DUTIES

The Administrative Officer III/Technical Specification Writer position writes exact maintenance and construction projects for all MD State Department of Juvenile Services facilities and location.  The position reviews responses to bids for services, provides management and executive staff recommendation of vendor(s) that best match expectations and contract specifications and subsequently inputs data in MD State FMIS regarding the awarded contracts.  The position additionally maintains for tracking purposes the Maintenance Safety Reporting database of facility life mandatory safety and inspection reports that include the Annual Fire Alarm, Sprinkler, Fire Marshall and Generator Reports. The position is responsible for monitoring the DJS Work Order Help System and distributing work orders of requests for maintenance services and maintaining and tracking Preventative Maintenance Operations (PMO) reports of requested future DJS maintenance projects and services for Department of General Services (DGS).

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

SELECTIVE QUALIFICATIONS

At least two years of the required three years of administrative professional experience must be writing maintenance and construction specifications to place contracts out for bid  (if you are not using the education substitution).

DESIRED OR PREFERRED QUALIFICATIONS

1. Experience writing facility maintenance and construction specifications for contract bid solicitation.

2. Two years experience overseeing and conducting on-site construction inspection.

3. Experience with State of MD Financial Management Information System (FMIS) for procurement.

4. Experience with Microsoft. 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training, and experience as it relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate educational and employment information on your application.  Please make sure to provide sufficient information on your application to show the qualifications for this recruitment.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. This list will be used by DJS hiring agency to select employees.  

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

 

BENEFITS

FURTHER INSTRUCTIONS

Online application process is strongly urged.  However, if you are unable to apply on line you may mail a paper application to the address below or fax a paper application  to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.  The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted:

   Maryland Department of Juvenile Services

   Office of Human Resources

   120 W. Fayette Street

   Baltimore, MD 21201

   ATTN: Linda Padgett

    TTY Users: call via Maryland Relay

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov   Include the Recruitment Title/Number that is located at the top of the bulletin.

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies. Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity