ADMINISTRATIVE SPECIALIST III

The Department of Labor, Licensing and Regulation (DLLR) is accepting applications from all qualified applicants for the position of Administrative Specialist III. This position is the Administrative Specialist for two boards, the Board of Professional Land Surveyors and the Board of Examiners of Landscape Architects.

This position is limited to current Merit, Contractual and Temp employees working for the Department of Labor, Licensing and Regulation.

12

500 North Calvert Street, Baltimore, Maryland 21202

This position is the Administrative Specialist for two boards, the Board of Professional Land Surveyors and the Board of Examiners of Landscape Architects. Duties include providing recommendations to the Board on the adequacy of applications and complaints and composing Board correspondences to licensed professionals professional associations and residents of Maryland concerning the state statues and Board regulations and policies. The Administrative Specialist also manages monthly meetings for the two Boards and is responsible for preparing all items to be presented to the Boards including the agenda, minutes, application and complaints. The administrative specialist reviews all applications for original licensure and reinstatement in accordance with Board policy and prepares correspondences regarding approvals, denials, and inquiries as directed by the Boards. Other tasks including drafting correspondences for the Boards, maintaining a list of approved courses for continuing education credits for distribution to the licensees, and conducting CPC audits for the Board of Professional Land Surveyors and Landscape Architects. This position works directly with the Executive Director, Assistant Executive Director, and Board members to efficiently and effectively manage the business and operation of the Boards. This is an administrative position working with the Executive Director and Assistant Executive Director and other Design Board Administrative Specialists to improve the effectiveness and efficiency of the Boards oversight of professionals to protect the public. In addition this position is required to have general understanding of every Design Board's activities to provide administrative and managerial assistance as necessary or as assigned by the Assistant Executive Director and Executive Director. It involves daily interaction on the Board's behalf with professionals, licensees, the public, and professional groups involved in testing, accrediting, and monitoring professional conduct. The job responsibilities of this position are essential to the mission of the Boards and the livelihoods of thousands of professionals in Maryland.

Duties of this position include, but are not limited to:

• The administrative specialist is responsible for monthly meetings of the Board of Professional Surveyors, quarterly meetings of the Landscape Architects and managing the agenda and documenting the Boards decisions.
• Manages, directs and maintains examination, reciprocity, firm and reinstatement application and licensing processes for all Professional Land Surveyors and Landscape Architects, licensees and applicants.
• Evaluates credentials of applicants for licensure, and makes decisions based on the authority conferred by Board and policies, laws and regulations of the Board.
• Responsible for assessing workflow and performance protocols and planning, developing and implementing new procedures and practices to ensure high quality performance of the examination, licensing and compliance enforcement functions of the Board.
• Answer walk-in, telephone and e-mail inquiries from professionals about the status of their applications, their eligibility for licensing, and requirements of the laws and to provide appropriate forms.
• Maintains, organizes and prepares statistical indices and reports of examination/reciprocity/corporation/partnership and licensing files of all licensees and applicants.
• Consults with Counsel to the Board and Executive Director and Assistant Executive Director on Board policies and the interpretation of data received.
• Performs other duties as assigned by the Executive Director and the assistant Executive Director according to circumstances such as staff reductions, increased workloads, or other priorities which require duties to be adjusted among the staff.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

• Basic computer skills and experience
• Experience working with Boards and assisting with Licensing requirements and processes
• Excellent customer service experience
• Writing, communication, interpersonal and organizational skills

Limited to current Department of Labor, Licensing and Regulation Merit, Contractual and Temp employees only.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

Successful candidates will be placed on the certified list categorized as Best Qualified, Better Qualified, or Qualified. The certified list will be used by DLLR for a period of one year.

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:  

DLLR Office of Human Resources

Attn: Ernestine Hyman    18-002043-0029

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201  

For additional information, please contact Ernestine Hyman at 410-230-6298 or via email Ernestine.hyman1@maryland.gov.

The MD State Application Form can be found online   Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.