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ADMINISTRATIVE SPECIALIST II

Fiscal Accounts Clerk

Recruitment #18-001756-0061

Introduction

This is a Position-Specific Recruitment for the Department of Human Services, Prince George's County Department of Social Services.

GRADE

11

LOCATION OF POSITION

Department of Human Services

Prince George's County Department of Social Services 

Adult Resources /IHAS

925 Brightseat Road

Landover Maryland 20785

Main Purpose of Job

The main purpose of this job is to provide fiscal accounting for state IHAS allocation to provide supervision of providers and vendor agencies utilizing required fiscal regulations, methods and procedures that are germane to In-Home-Aide-Services Purchase of Service Program. These duties include but are not limited to preparing budgetary projections, statements of expenditures, and maintaining necessary records and files to prepare financial, statistical monthly and quarterly reports. Reports and budget projects are maintained in a database.

POSITION DUTIES

Prepares monthly statistical reports for the Purchase of Service and Monthly IHAS Report. 

Reviews monthly invoice for accuracy and prepare the invoices of the Individual Providers and the Vendors Agencies for payment.

Prepares the monthly 516 (Summary Monthly in Home Aide Service).

Prepares the monthly (in house) Report (all combine hours for: all In-Home-Aide-Service, Providers and Vendors) IHAS Output Hours.

Maintains financial ledgers in data base that keep records updated; Enters payments of invoice into computer.

Prepares and issues contracts to providers and vendors.

Mail out Quarterly Contracts Packages, which consist of 502’s & 503’s forms, Holiday Schedulers, envelopes and the contacts. Teach POS providers how to complete the IHAS 502’s & 503’s.

Prepares the FY Spending Plan for Purchase of In-Home Aide Services Allocation for GENERAL IHAS POS and HIV/AIDS IHAS POS.

Prepares the In-Home Aide Service FY Purchase of Service Expenditures Status Report for GERNERAL IHAS POS and HIV/AIDS IHAS POS. 

Mail out application, received application and meet with potential Providers. Assign cases to vendors. 

Maintains the units waiting list by deleting the names off the list when opening the case.

Troubleshoot between customer and vendor when there are problems.

Monitor customers’ service monthly for efficient delivery of service according to the care plan for Purchase of Service Providers and/or Vendor Aides.

Schedules staffing; Case conferences; Schedule home visits to introduce vendor aides and providers services to customers after case staffing and provide overall support to unit personnel daily. Attends, plans, and participates in by-weekly unit meetings.

Prepares records for close file. Performs other duties that maybe assigned.

MINIMUM QUALIFICATIONS

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications. 

The ideal candidate will possess the following:

1.One year of experience managing procurement and contracts for a human service program.

2.One year of experience researching and writing grants for a human service program.

3.One year of experience performing Accounts Payables/Accounts Receivables..

4.One year of experience using Microsoft Google Suite and Office Suite.

5.One year of experience communicating with internal and external customers.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.  

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. 

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 133, Baltimore, Maryland 21201.

All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date.  Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload.If unable to upload, please fax requested information only to 410-333-0882.  Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

If you have any questions concerning the recruitment process for this position, please call 410-767-7414.    

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. 

People with disabilities and bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay




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