ADMINISTRATIVE SPECIALIST I
Records Coordinator
Recruitment #18-001755-0025
Department | DPSCS Information Technology & Communications Div |
---|---|
Date Opened | 7/9/2018 1:47:00 PM |
Filing Deadline | 7/24/2018 11:59:00 PM |
Salary | $30,472.00 - $47,710.00/year |
Employment Type |
Full-Time
|
HR Analyst | Afryea Lucas |
Work Location |
Baltimore City
|
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
• Ensure that all procedures relating to the care, maintenance and security of technology equipment is followed in accordance with the DPSCS, ITCD and the Maryland Department of General Services.
• Create the property record in Atrack from the purchasing documentation provided by Procurement and the receiving documentation received by the Property/Facilities Management Unit receiving staff.
• Ensure the accuracy of the equipment received and documented before the information is entered into the fixed asset system by reviewing all documentation associated with the purchase order and the requisition.
• Evaluate technology equipment requests and availability and authorization. Prepares proper documentation for deployments, redeployments and transfer information into Atrack.
• Provide approval to ITCD Finance upon request that all associated items to the purchase order have been received, tagged and entered into the fixed asset system Atrack. Provides a report from Atrack of the items associated with the purchase order/credit card has been entered into the fixed asset system.
• Record the disposal of technology equipment from the approved Excess Property Declaration (EPD) according to the Maryland Department of General Services approved removal from the fixed asset records.
• Reconcile the Atrack records by, investigating variances and correcting areas.
• Provide bi-weekly status reports to the Director of Property/Facility Management
• Attend bi-weekly scheduled one-on-one with management to discuss various issues within the Property/Facility Management Unit that’s associated with the updating of Atrack for IT fixed assets.
• Provide the bi-weekly report to the DCIO, CNO and the Desktop Team Management relating to outstanding transfer documentation to the ITCD Property Management Unit.
• Reconcile all outstanding transfer documentation with the Desktop Team and Manager within (3) business days of deployment.
• Verify the accuracy of the bi-weekly inventory conducted by the ITCD Property Management Receiving Team.
• Request all approvals from management for cost adjustments, old acquisitions and new acquisitions not previously entered into the Atrack Fixed Asset System updates to be completed.
• This information is to be provided to the Director at the end of each month to complete the monthly acquisition reconciliation.
MINIMUM QUALIFICATIONS
Experience: None Notes: 1. Candidates may substitute one year of experience in administrative or professional work for the required education, at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of the required education. 2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education.
DESIRED OR PREFERRED QUALIFICATIONS
The following qualification is preferred, not required:
6 months experience with Microsoft Word, Excel and Email.
6 months of data entry experience.
6 months experience working in a warehouse environment.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
EXAMINATION PROCESS
The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
BENEFITS
FURTHER INSTRUCTIONS
To submit qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.
Resumes will NOT be accepted in lieu of completing the online or paper application.
Online applications are STRONGLY recommended; if you do not have internet access, please mail the Maryland State Application (paper) by the closing date to:
HRSD-Recruitment & Examination
ATTN: A. Lucas
6776 Reisterstown Road, Suite 309
Baltimore, MD 21215
For more information, please call 410-585- 3330
As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
TTY Users: call via Maryland Relay
We thank our Veterans for their service to our country, and encourage them to apply.