OFFICE SECRETARY III

10

Department of Juvenile Services  

Region VI-Metro Region

7300 Calhoun Place, Suite 500

Rockville, MD 20850

The Office Secretary III is responsible for providing secretarial and administrative support services to the Case Management Program Supervisor, the Case Management Specialist Supervisor, and the case management staff assigned to the Metro Region Rockville Community Services Office.

The Office Secretary III position maintains confidential documents, answers and screens telephone calls and greets clients and provides information to callers and visitors.  The incumbent will coordinate and maintain daily schedules for staff and appointments.  Additionally, the position will input data entry in ASSIST of police reports and other statistical data.  The incumbent will maintain adequate inventory of office supplies use FMIS system to order and receive shipment of office supplies and equipment for staff.  The incumbent will type court documents, correspondence and reports, process incoming and outgoing mail and perform other standard office procedures necessary.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

1. At least one year experience performing secretarial duties for a senior level administrator or executive

2. At least one year experience working with Microsoft Office Suite

3. At least one year experience  inputting data in FMIS, ASSIST or METS

4. Experience coordinating and planning meetings and event

5. Strong written and oral communication skills

6. Ability to prioritize and multi-task effectively

7. Strong time management, priority setting and problem-solving skills.

This recruitment is limited only to current Maryland Department of Juvenile Services Employees.

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.   All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related experience and education.  Applicants who meet the Minimum Qualifications will be placed on the eligible list categorized as QUALIFIED, BETTER QUALIFIED OR BEST QUALIFIED. Candidates shall be certified to the eligible list for a period of one year.   This list will be used by the DJS hiring agency to select employees.

STATE OF MARYLAND BENEFITS

 

Online application process is strongly urged.  TTY Users: call via Maryland Relay

You must possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination or assessment, you may participate in the examination/assessment process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination/assessment.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time you spent in such activity.  You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.  This evaluation must be uploaded/submitted with your application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Resumes may not be submitted in lieu of completing the employment application.  

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies. 

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov   Include the Recruitment Title/Number that is located at the top of the bulletin.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.