OFFICE SECRETARY III

10

Department of Juvenile Services
200 Duke Street, Suite 2800
Prince Frederick, MD 20678

The Office Secretary III is responsible for providing secretarial and administrative support services to the Case Management Program Supervisor, the Case Management Specialist Supervisor, and the case management staff assigned to the Southern Region Calvert County Office.

The Office Secretary III maintains important and confidential files. Additionally, the Office Secretary III position answers and screens telephone call and provides information to callers and visitors. The incumbent will coordinate and keep schedules and assist with operational duties to include preparing reports, proofreading outgoing correspondences processing all incoming mail, and managing office machines and supplies.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

1. At least two years’ experience working for a senior level administrator or executive.
2. At least two years’ experience working with Microsoft Office Suite.
3. Strong written and oral communication skills.
4. Ability to prioritize and multi-task effectively.
5. Flexibility in a busy environment.
6. Strong time management, priority setting and problem-solving skills

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit.

This position is in a covered bargaining unit.

STATE OF MARYLAND BENEFITS

 

Online application process is strongly urged. However, if you are unable to apply on line you may mail a paper application to the address below or fax a paper application to the fax number below. If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#. The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted:
    Maryland Department of Juvenile Services
    OHR-Recruitment & Examination Unit
    One Center Plaza
    120 W. Fayette St.
    Baltimore, MD 21201
    Attn: Shavonne Holman
    Fax number 410-333-4188
    TTY Users: call via Maryland Relay
The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov Include the Recruitment Title/Number that is located at the top of the bulletin.

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.