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ADMINISTRATOR II

Fiscal Administrator

Recruitment #20-002587-0029

Introduction

The Maryland Department of Labor, Division of Workforce Development and Adult Learning (DWDAL),
Fiscal Administration, is currently recruiting for an Administrator II position for the Fiscal Administration
Unit within DWDAL. This recruitment and the resulting eligible list will be used to fill one current vacancy in Baltimore.

GRADE

17

LOCATION OF POSITION

Department of Labor
1100 N. Eutaw Street
Baltimore, MD 21201

Main Purpose of Job

The Fiscal Administrator ensures the effective and efficient functioning of budget and fiscal processes for all Division of Workforce Development and Adult Learning (DWDAL) programs. The Fiscal Administrator works on the Federal Grants Administration side, as well as on the State Appropriations side for DWDAL program. Responsibilities includes advising program personnel and keeping them fully informed on the status of their grants. It also includes the development, implementation and monitoring of policies, procedures and reporting systems which ensure compliance with State and Federal laws, regulations, and guidelines regarding fiscal operations.

POSITION DUTIES

Provide fiscal technical assistance and guidance to sub-grantees, MOU partners, and DWDAL program
staff for assigned grants and programs.
Prepare, process, and track funding documents for assigned grants and programs.
Prepare and analyze budgets; track budget/grant utilization and expenditures for assigned grants and
programs.
Closeout State fiscal year, MOUs and grants for assigned grants and programs.
Manage contracts, payments and revenues for assigned grants and programs.
Support auditors and monitors in auditing and monitoring functions for assigned grant and programs.
Other duties as assigned as they relate to DWDAL fiscal, accounting and procurement functions.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

One year prior experience preparing and analyzing budgets.
One year prior experience preparing and processing grants.
One year prior experience working with the Financial Management Information System (FMIS).

DESIRED OR PREFERRED QUALIFICATIONS

- Intermediate experience using Microsoft Office Excel.
- Experience implementing policies and procedures.
- Prior accounts payable/receivable experience.

LIMITATIONS ON SELECTION

Limited to State Employees Only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered  employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. The paper application must be received by 5 pm, close of business, on the closing date for the recruitment.  No postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION. 

Completed applications, required documentation, and any required addendums may be mailed to:   

Department of Labor , Office of Administration 
Attn: Brittany Small
20-002587-0029
1100 N. Eutaw Street, Rm. 101 
Baltimore, MD 21201   

For additional information, please contact Brittany Small via email at brittany.small@maryland.gov

TTY  Users: call via Maryland Relay 

The MD State Application Form can be found online.   

Department of Labor is an equal opportunity employer. It is the policy of Department of Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.