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ADMINISTRATOR II

Recruitment #20-002587-0027

Introduction

This is a position specific recruitment for the Maryland Department of Natural Resources, Wildlife and Heritage Service. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments.

GRADE

17

LOCATION OF POSITION

Annapolis, MD (Anne Arundel County)

Main Purpose of Job

The Wildlife and Heritage Service is responsible for managing the State’s wildlife resources and managing 64 wildlife management areas across the State. The incumbent will be responsible for the formulation and management of a $11+ million annual operating budget. The primary funding for the Wildlife Service comes from the sale of hunting licenses and a federal excise tax on guns and ammunition. The selected candidate will be responsible for the Wildlife and Heritage Service’s annual budget preparation; budget monitoring; fiscal year close-out process; federal grant preparation; grant monitoring; grant reporting requirements; reviewing audit reports; and preparing audit exceptions and corrective action plans. This position ensures the proper development, review, documentation and implementation of agreements and/or contracts related to federal and reimbursable grants. This position will also supervise one administrative assistant.

POSITION DUTIES

Performs the following essential functions (not all inclusive):

• Formulates and prepares the Wildlife and Heritage Service’s annual budget, by analyzing current and past expenditures and revenues.
• Reviews and prepares budget projections for the Wildlife and Heritage Service to ensure the unit operates within the approved budget.
• Supervises and reviews the operations of fiscal staff to ensure that necessary work is produced both timely and accurately.
• Tracks and monitors fiscal operations of ten Wildlife and Heritage Service subprograms.
• Administers statewide budget adjustments and amendments.
• Assists in the administrative and fiscal monitoring of grants and agreements with other state and federal agencies.
• Reviews monthly financial reports by program and subprogram and prepares miscellaneous transactions to correct errors and misallocation of expenditures and revenues in FMIS.
• Supervises monthly reconciliation of statewide corporate card purchases to ensure employees adhere to State Corporate Card Policies and Procedures and state procurement regulations.
• Processes and reviews monthly bills and invoices for Wildlife and Heritage Service operations, adhering to state fiscal policies.
• Prepares federal grant applications for various wildlife grant to the U.S. Fish and Wildlife Service.
• Reviews monthly financial reports for proper billing for federal grants.
• Prepares and submits federal grant amendments as necessary.
• Coordinates the preparation of required interim and final reports for federal grants.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience in budget preparation and management, including experience monitoring adherence to budget and budget closeout. 
Experience using Maryland State R*STARS and ADPICS or other accounting or procurement systems. 
Experience with grants management, including experience tracking eligible expenses and preparing reports.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. 

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources Human Resources 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.

Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.

Inquiries regarding this recruitment can be directed to Crystal Wilson at crystal.wilson1@maryland.gov.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual and disabled applicants are encouraged to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.