Skip to Main Content

Powered by JobAps

OFFICE SERVICES CLERK

Recruitment #20-001376-0005

GRADE

8

LOCATION OF POSITION

6776 Reisterstown Road, Suite 307
Baltimore, MD 21215

POSITION DUTIES

The main purpose of this position is to coordinate the scheduling of revocation and/or subpoena hearings with all parties involved in the process in accordance with statutory requirements and agency policies and procedures.

Primary Duties
  • Tracks all incoming cases into the appropriate section of the revocation unit.
  • Reviews all case files to ensure that essential documents have been secured and confirms status of case through agency data base system.
  • Assigns cases to specific dockets and coordinates the scheduling of the completed docket with the manager of the Parole Services Unit.
  • Notifies the offender's attorney via correspondence or telephone of the preliminary hearing date and reschedules the date should there be a conflict for the inmate's representative.
  • Informs Community Supervision Agent and immediate supervisor via email of the preliminary hearing date.
  • Prepares letter of notification to the Office of the Public Defender for upcoming revocation dockets.
  • Accurately prepares dockets, and docket sheets, and provides Commissioners with files at least six days prior to the hearing date.
  • Enters scheduling information onto agency data base system.
  • Maintains statistical data as necessary.

Other Duties
  • Provides assistance to the other revocation desks when necessary.
  • Provides assistance with preparing and processing warrants when necessary.
  • Provides secretarial support to unit managers and office supervisor when necessary.
  • Provides switchboard coverage when necessary.
  • Performs other duties as required.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing clerical duties.

Notes:

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

 2. Applicants may substitute education from an accredited college or university at the rate of thirty semester credit hours for one year of experience on a year-for-year basis for the required experience.

 3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the requires experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.
  1. Experience using Offender Case Management System (OCMS)

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. 
  1. One year of experience examining and preparing legal documents utilized for the purpose of court proceedings (i.e. warrants, summons, etc.)
  2. Experience preparing court dockets, litigation case files and complex legal documents for attorneys

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date with the exception of a foreign degree evaluation (if applicable). Your application may be approved pending receipt of the evaluation. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

BENEFITS

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

HRSD-Recruitment & Examination

ATTN: Jacqueline Miller

300 East Joppa Road, Suite 1107

Towson, MD 21286

For more information, please call 410-339-3295

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.