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Recruitment #19-004522-0013


This is a FULL TIME, CONTRACTUAL POSITION.  This positon has free parking for employees and works on a compress work schedule.  6:30 am to 5 pm, Tuesday thru Friday.




5th Regiment Armory

219 29th Division St.

Baltimore, MD  21201

Main Purpose of Job

The main purpose of this job is to include all aspects of accounts payable and cash receipts processing, transaction verifications and reconciliations. Incumbent will Prepare various financial analyses and reports for program managers and support federal cost reimbursements.


Utilizes the State's Advanced Purchasing and Inventory Control System (ADPICS) system and RSTARS.

Compiles, verifies and evaluates all pertinent documentation for State Tuition Assistance reimbursement.

Maintains monthly reconciliation of detailed spreadsheet with FMIS.

Maintains vendor payment and transmittal files accurately and promptly organized numerically and alphabetically.

Develops and maintains automated spreadsheets to track expenditures.

Analyzes and interprets this information and provides managers to assist them in budgeting and federal cost recovery.

Verifies invoices against appropriate support documentation including purchase orders/ contracts and receiving reports/ packing slips.


Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.


1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.


One year of experience using Microsoft Office Suite Excel to create spreadsheets and Word to create reports and/or documents.

One year of experience processing accounts payable and/or accounts receivable.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Resumes will not be accepted in lieu of completing the State application.
Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.


The examination will consist of a rating of your education, training and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


Military Veterans may qualify for additional bonus points towards certification. A copy of your proof of eligibility (DD 214) for Veterans’ Credit will be required prior to hire.


Resumes will not be accepted in lieu of completing the online or paper application. Online application process is STRONGLY preferred. The paper application must be received by the closing date for the recruitment. No postmarks will be accepted. If online access is not available, you may submit a paper application to:

Maryland Military Department State Personnel Office

Fifth Regiment Armory, Room B10

Baltimore, MD 21201-2288  

TTY Users: call via Maryland Relay

For questions regarding this recruitment, please contact Angela Stokes at

Fax: 410-234-3830

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.