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ADMINISTRATIVE OFFICER I

Internal Only

Recruitment #19-002711-0048

Introduction

The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. All candidates must meet the minimum qualifications during the time of applying. Applicants in pool will remain active for one year and be considered as opening occurs.

GRADE

13

LOCATION OF POSITION

10946 Golden West Drive, Hunt Valley, MD 21031

Main Purpose of Job

Performs procurement duties via the Financial Management Information System (FMIS) in the Office of the Assistant Commissioner and assist stakeholders with planning, developing, sourcing and managing procurement arrangements to effectively meet programmatic and business objectives. Performs other related administrative duties including but not limited to remote deposits, auditing expense vouchers, and approving invoices.

POSITION DUTIES

Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items when necessary, verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers; authorizes payment for purchases to the office of procurement; and ensuring information is accessible to management by sorting and filing documents.

Monitor availability of funds based on quarterly invoices submitted from U.S. Department of Labor Blanket Purchase Order.

Serve as liaison between MOSH and LABOR Office of Procurement.

Audit expense reports submitted by employees for overall reasonableness, accuracy, and ensure there are no violations of the department’s travel policy.

Process hotel accommodations for all Out-of-State and In-State Travel.

Manage, record and monitor all credit card transactions within the MOSH program, and reconcile all transaction invoices, receipts, and invoices made on credit cards.

Record and monitor all credit card transactions within the MOSH program. Reconcile all transaction invoices, receipts, and research and resolve payment issues.

Process and monitor all remote deposit transactions, secure all checks and money orders in a locked safe, and purge checks and money orders after retention period.

Prepare status reports for all purchases for the MOSH program, and examine all requests for proposals, quotes, and information attached to requisitions.

Performs other duties as assigned by management.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience with government procurement laws, regulations, and policies.

Experience using the Financial Management Information System (FMIS) and the ability to use the ADPICS portion of FMIS. solid analytical and computer skills i.e. Microsoft Office Word, Excel, PowerPoint.

Experience with team building and leadership.

LIMITATIONS ON SELECTION

Internal Only-This recruitment is limited to current employees of the Maryland Department of Labor.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to chevelle.wise@maryland.gov or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

Labor Office of Human Resources
Attn: Administrative Officer I (19-002711-0048) CW
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Department of Labor, is an equal opportunity employer. It is the policy of Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.