Skip to Main Content

Powered by JobAps

ADMINISTRATIVE AIDE

Recruitment #19-002572-0001

Introduction

This position is limited to current permanent and contractual employees working within the Department of Public Safety and Correctional Services.

GRADE

11

LOCATION OF POSITION

6776 Reisterstown Road

Suite 200.

Baltimore MD 21215

Main Purpose of Job

Process all appeals filed with the Handgun Review Board, including setting up files, scheduling cases for hearings and responding to public inquiries. This position serves as the Administrative Aide to the Director of the Board by providing the required support for the operation of the Handgun Review Board.

POSITION DUTIES

Processing appeals filed with the Handgun Review Board from the Maryland State Police.

Scheduling hearings for the Handgun Review Board; attending hearings of the Handgun Review Board, setting up recording equipment for hearings, taking minutes at Hearings and posting them on the Website.

Preparing payroll and mileage reimbursements for Board members.

Prepare monthly reports and end of year data for the Secretary; maintain statistics on Board cases.

Preparing templates for final decision letters.

Responding to questions from the public, State Police, and other agencies.

Preparing record for Appeals from the Board.

Preparing responses to Public Information Act Requests and Open Meetings Act complaints.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required:

6 months of experience processing appeals filed with a review board.

6 months of experience scheduling hearings for a review board. (Duties to include but not limited to; setting up equipment, taking minutes, and posting notices)

LIMITATIONS ON SELECTION

This position is limited to current permanent and contractual employees working within the Department of Public Safety and Correctional Services.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be evaluated. The evaluation may be a rating of your application based on your education, training, and experience as it relates to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Please make sure to provide sufficient information on your application to show the qualifications for this recruitment.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:

HRSD-Recruitment & Examination

ATTN: J. Rolon

300 East Joppa Road, Suite 1107

Towson, MD 21286

For more information, please call 410-339-3695

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay