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ADMINISTRATIVE SPECIALIST III

Recruitment #19-002043-0015

GRADE

12

 

LOCATION OF POSITION

Maryland State Police

Quartermaster Division

7745 Washington Boulevard

Jessup, MD 20794

Main Purpose of Job

The main purpose of this position is to offer a wide and varied range of administrative and secretarial skills to the Commander/Director, sworn and civilian members assigned to the Quartermaster Division, ensuring that all work is completed in as accurate and expeditious manner. All tasks are executed in an unsupervised fashion and necessitates a keen understanding of Department policies and procedures. Also of primary importance in this position, is the supervision of one temporary clerical employee assigned to the Quartermaster Division, as well as his/her job specifications, duties and capabilities.

POSITION DUTIES

Analyzes and interprets data, information and situations, and makes recommendations when data does not conform to established standards, policies or laws;

Assists in the administration of an assigned program, the supervision of an operational unit within an agency and in the preparation of final reports and suggested recommendations for the improvement of the agency or its programs;

Consults with program heads and administrative officials regarding policies, trends, and interpretation of data and program needs;

Researches and compiles data, as directed;

Prepares statistical tables, charts and reports, work-flow charts, staffing patterns, and organizational charts;

Assists in the planning and implementation of new or revised programs, procedures, practices, and organizations;

May provide assistance to a higher-level administrator in the formulation and preparation of an agency’s budget, or portions of the budget;

May be responsible for a program;

May supervise assigned technical and clerical personnel to include lower-level Administrative Specialists;

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. Prior experience working with F.M.I.S. (Financial Management Information System)

2. Experience working at the Federal, State, County or Local levels of government.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

Applicants for this position will be subject to a complete criminal background investigation and polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the applicant.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

william.boniarski@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.