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OFFICE SECRETARY III

Recruitment #19-001362-0097

GRADE

10

LOCATION OF POSITION

Maryland Parole Commission

6776 Reisterstown Road

Baltimore, MD 21215

Main Purpose of Job

The main purpose of this position is to promptly respond to warrant confirmation requests within the established time frames, and accurately enter warrants into MILES/National Crime Information Center(NCIC) system by reconciling data from sources such as the MD Rap Sheet, National Crime Information Center and FBI records.

POSITION DUTIES

Develops a detailed computerized file in the MILES/NCIC system and an internal database file for each parole warrant received.  This involves examining all available information from a variety of legal sources to confirm the identity of the violator and to determine proper caution codes on order to protect the safety of the apprehending officer.  

Respond to HIT Confirmation requests and MILES message requests to determine the warrant and extradition status of parole violators to meet the NCIC and Community Surveillance and Enforcement (CSEP)requirements. 

Removes warrants from computer and other database files upon notification of apprehension. 

Lodgers detainers as necessary and coordinates transportation or extradition arrangements nationwide in order to maintain the integrity of the process.

Performs computer database and file maintenance processes such as reconciling and validating research to update case status to ascertain the necessity for file closure and /or destruction.

    Prepares correspondence that assigns warrants to more than 54 allied law enforcement agencies . 

    Provides warrant processing support to the other MPC warrant processing unit. 

    Provides clerical support to the Office Supervisor and Administrative Officer III. 

    Performs other duties as required.  

      MINIMUM QUALIFICATIONS

      Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

      Experience: Three years performing secretarial or clerical work involving typing duties.

      Notes: 

      1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

      2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

      3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

      DESIRED OR PREFERRED QUALIFICATIONS

      1.  Experience utilizing full capacity of Maryland Interagency Law Enforcement System ( MILES) National Crime Information Center ( NCIC)

      2.  Experience utilizing full capacity of Offender Case Management System ( OCMS)

      LIMITATIONS ON SELECTION

      This recruitment is limited to current employees of the Department of Public Safety and Correctional Services.

      SPECIAL REQUIREMENTS

      Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

      SELECTION PROCESS

      Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

      BENEFITS

      FURTHER INSTRUCTIONS

      To submit qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.  

      Resumes will NOT be accepted in lieu of completing the online or paper application.

      Online applications are STRONGLY recommended; if you do not have internet access, please mail the Maryland State Application (paper) by the closing date to:

      HRSD-Recruitment & Examination ATTN:  K. Allen-Hubbard

      300 East Joppa Road, Suite 1107 Towson, MD 21286

       For more information, please call 410-339- 3280

      As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. TTY Users: call via Maryland Relay We thank our Veterans for their service to our country, and encourage them to apply.  



      Click on a link below to apply for this position:

      Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
      View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
      Apply via Paper Application. You may also download and complete the Paper Application here.